Legal Administrative Specialist

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Specialist (LAS) to support various practice groups. This position will be responsible for providing a broad range of administrative and document processing support with guidance in an environment where superior client service is emphasized and practiced.

Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.

This position will provide administrative support to the Los Angeles, Century City and Orange County offices working an evening shift from 2:00 PM to 10:00 PM. The role may be based in any of these three office locations.

PRIMARY FUNCTIONS AND RESPONSIBILITIES:

• Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.

• Serves as the primary point of responsibility for court filings, ensuring accurate and timely submission of legal documents in accordance with state and federal court rules and procedures.

• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.

• Assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.

• Performs redlining, prepare individual signature packets of closing documents, compile Exhibits and Schedules to documents, compile executed signatures of final documents.

• Processes new business intake, related forms, and correspondence.

• Processes expense reports and invoices; arranges check requests; monitors through completion.

• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.

• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.

• Provides legal research, case support and project assistance.

• Other administrative duties as assigned.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree and at least seven (7) years of administrative support experience, or equivalent combination of education and experience.

• Previous law firm experience required.

• Litigation experience required.

• Intellectual Property experience preferred.

• Proficient in legal and office software systems required, including Microsoft Suite (Outlook, Word, Excel, PowerPoint), Portable Document Format (PDF) software, document management systems including iManage and efiling platforms.

• Proven ability to manage a high volume of work while balancing multiple priorities in a fast-paced environment.

• Must demonstrate exceptional attention to detail, time management, and organization skills, and be able to work independently with minimal supervision.

• Performs at a high level of expertise and exercises independent judgment, analytical abilities and discretion.

• Participates in orientation, guiding and training, coordination, and effective utilization of team members in association with managers.

• Demonstrates proven and advanced legal administrative and training skills, and leadership, as well as an aptitude for effective workflow coordination.

• Exhibits strategic thinking and initiative in handling assignments and projects.

• Works productively and effectively with all personnel as part of a client service team.

• Demonstrates strong communication and interpersonal skills with the ability to interact professionally with attorneys, clients and court personnel both verbally and in writing.

• Flexibility to work overtime required.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Care