Manager, Clinical Administration

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

315 Science Pkwy, Rochester, New York, United States of America, 14620

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

500122 Psychiatry SMH Administration

Work Shift:

UR - Day (United States of America)

Range:

UR URG 112

Compensation Range:

$70,197.00 - $105,295.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Under the general direction, and direct supervision of the Division Administrator, serves as a member of the leadership team in the Geriatric Division. Works in collaboration with the Clinical leaders and Division Administrator to develop systems/processes that will ensure that standards are met and efficient operations are achieved. Carries out strategic goals as set by the Division’s leadership for the Geriatric Division including Older Adult Services, Memory Care, AD Care, Capacity Clinic and the Guide Program. Supervises, coordinates, and monitors the work activity of non-clinical staff in the division. Facilitates scheduling goals and objectives for providers and is responsible for collaborating on annual operating budgets. Builds/edits and reviews reports in eRecord and Tableau.. Completes contract reviews to support our existing relationships between Telepsychiatry (nursing homes) and Lifespan (EMDT & respite care). Builds/edits and reviews reports in eRecord and Tableau. Main administrative contact for 315 Science Parkway. Carries out responsibilities with considerable latitude for independent judgment. Fosters and enables a positive work environment by modeling the I CARE values.

ESSENTIAL FUNCTIONS

Fiscal/Data Management

Billing and Reports

• Collaboration with Dept. Billing Manager regarding billing operations procedures
• Analyze, review and distribute monthly billing and financial reports.
• Ensure insurance pre-verification protocols are followed.
• Approves expense reports aligned with departmental policy and budget.
• Reviews Psych reports and work with staff on resolving discrepancies.
• Utilize Tableau reports for operations, utilization, and revenues.
• Assists in development, strategy, and processes for cost efficiencies.
• Build/edit and review reports for various needs as needed.
• Works with Division Clinical Directors and leadership on emerging initiatives

Budget

• Assist Sr. Administrator in development of annual budgets for Addictions SMH and MFG accounts.
• Effectively manages within budgeted parameters. Reconcile expenses monthly and address variances.
• Monitors, analyzes, estimates, and forecasts staffing expenditures and expense variances
• Identifies financial problems and initiates corrective action
• Coordinates capital budget process across the division - determines needs, obtains quotes, prioritizes requests, and writes justifications
• Complete annual asset review, tracking changes throughout the year for the following year
• Develop cost reduction and expense management initiatives in collaboration with management.  Hold staff accountable for target achievement.

Planning and Development

• Coordinate space planning and monitor ongoing utilization at 315 Science Parkway within the set departmental guidelines
• Functions as the liaison between UR Facilities and outside vendors to support building needs.
• Works with Divisional leadership to determine annual equipment, space, and clinical support needs.
• Evaluates and implements all IT infrastructure needs to support division functions.
• Ensures Emergency Preparedness practices are completed and supports coordination of these practices across all programs at 315 Science Parkway

Operations Management

• Assist Clinical Directors in monitoring operation of clinical programs.
• Implement strategies to grow practice services provided