Police Fleet & Facilities Manager

Salary:  $58,910 - $71,170/year

Work Hours: Monday - Friday, 8:00 A.M. - 4:30 P.M. (EST)
*Hours may vary due to work assignments or projects.*

Work Location:  Police Service Center, 3410 Amnicola Highway

FLSA Status: This is an Exempt position.

Department:  Police

CLASSIFICATION SUMMARY:  

The incumbent in this classification manages Police fleet operations and facilities staff to ensure safety and reliability of the department's fleet of vehicles and structures.  The incumbent also manages the planning, design and construction management program for Police facilities, to  include developing and implementing long- and short-range capital facilities design, construction, space planning and renovation projects. 

SERIES LEVEL:  

This is a stand-alone position.

ESSENTIAL FUNCTIONS:
(The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)

Ensures departmental compliance with all applicable laws, rules, regulations, standards, policies and procedures; promotes compliance with policies governing the use, operation, and maintenance of fleet vehicles; initiates any actions necessary to correct deviations or violations.

Conducts inspections of vehicles assigned to fleet; reviews inspection reports from other units; conducts inspections of vehicles to ensure safety and proper operations; identifies damaged, wrecked, or malfunctioning vehicles; prepares reports describing unreported damage or abuse to vehicles.

Coordinates assignment of vehicles to departmental employees; assigns vehicles, receives returned vehicles, and reassigns vehicles according to policies.

Prepares and maintains fleet records: maintains current inventory records of all vehicles assigned to the department; maintains computerized records of vehicles utilized for undercover, narcotics, take-home, or other special purposes; maintains records of vehicles assigned to various precinct stations; prepares lists of vehicles exceeding departmental standards governing mileage and condition; prepares lists of vehicles to be assigned to surplus status; maintains records of status of vehicle inspections, tags, or registrations.

Testifies at department hearings regarding damaged/abused vehicles. Composes correspondence and reports on behalf of the department. Prepares or completes various forms, reports, correspondence, lists, vehicle inspection reports, activity reports, vehicle assignment records, inventory records, or other documents. Receives various forms, reports, correspondence, vehicle inspection reports, fleet assignment records, tag/title documentation, vehicle manuals/documentation, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.

Coordinates work activities with department staff, City Fleet Services, other departments, outside agencies, and others as needed. Communicates with supervisor, employees, other departments, City officials, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Coordinates the allocation of space and similar resources in City buildings. The employee identifies alternative solutions to pending issues and concerns as well as to possible long range ramifications to problems lacking precedents, applicable technical guides or standards and elements. 

Develops and implements long and short range capital facilities construction, design, space planning and renovation projects. Negotiates with developers and contractors building contracts, specification interpretations, changes and funding allocation and/or disputes. Identifies and plans potential long and short range capital facilities construction projects with senior departmental and City management develops project budget guidelines; identifies funding resources either through existing or new capital improve