Festival Administrative Assistant - Goldenvoice

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. 

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. 

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Position Summary: The Administrative Assistant is responsible for supporting the VP of Festival Operations for Coachella Valley Music & Arts Festival and Stagecoach Festival. This highly organized individual will liaise with various departments including, but not limited to: Production, Mapping, Public Safety, Crowd Management, Guest Services, Marketing, Camping Operations, Food & Beverage, Merchandise and more. 

Position Details & Required Availability:

• This is a temporary position based in Los Angeles, CA & Indio, CA starting on December 2, 2024 and ending on May 2, 2025
• Roughly 6-12 day trips to Indio, CA will be required prior to 3/31/25.
• Relocation to festival-provided housing required from March 31, 2025 – April 30, 2025. Working meals will be provided in Indio.
• Hours will vary by week. Starting in Feb '25 hours will increase to approx. 30+ hrs. per week

Primary Responsibilities:  

• Responsible for coordinating virtual and in-person meetings, preparing documents and presentations, distributing festival-wide communications, and liaising with all festival departments 
• General administrative duties such as processing incoming and outgoing correspondence, maintaining festival files and contact databases, office management, and ordering supplies 
• Assist in coordinating meetings and staff events for 100+ employees 
• Manage and maintain VP of Festival Operations’ calendar  
• Special projects for the festival as assigned by the VP, Festival Operations, Manager, Festival Operations 
• Will assist with communicating with vendors  

Required Qualifications: 

• A minimum education level of: High School Diploma or its equivalency  
• A minimum of 1-2 years of related work experience in the music industry 
• Strong written and verbal communication skills with an ability to take direction and work as a team towards the execution of a large-scale festival event 
• Proficient in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel, Word) 
• Ability to work independently and as part of a team 
• Ability to prioritize tasks and work in a fast-paced environment 
• Highly organized with the ability to multitask 
• Ability to work a flexible schedule including nights, weekends as needed 

Pay Scale: $20-$25 per hour

Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you. AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her/their normal description.