HR Assistant, PT

Position Title: HR Assistant

Department: Human Resources

Last Update: October 2024

FLSA Status: Hourly

Part Time

Standard of Christian Commitment

The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.

Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.

Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.

Job Summary:

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the Office of Human Resources. HR Assistants may be assigned to specific areas of responsibility which are listed below and subject to reassignment.

Essential Job Functions / Responsibilities

• Intakes guests and information to the Office of Human Resources to coordinate services/resources of the department, acting as a gatekeeper to other HR team members.

• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

• HR filing of personnel files and records while maintaining integrity and confidentiality.

• May conduct or support the hiring and onboarding process, completing all pre-hire tasks.

• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

• Logs all invoices and prepares payment requests for approval.

• Provides clerical and administrative support to the HR department and dept. head.

• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

• ???????May be responsible for or participate in I-9 process, audits and E-verify compliance.

• Perform other related duties as assigned and specific to area of responsib