Human Resources Associate (HR Administration/Recruitment Administration Services) GS-6, FT, UNICEF Global Shared Services Centre, Budapest, Hungary

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, results.

UNICEF’s Global Shared Services Centre (GSSC) provides services to UNICEF offices around the world in the areas of Finance, Master Data Management, Human Resources Administration, Payroll, and IT Customer Care. Our mission is to be a Centre of Excellence for the global delivery of efficient services within a culture of customer service, continuous business improvement, knowledge-sharing and innovation to support the effective achievement of UNICEF's program results worldwide. The HR Administration Section delivers high quality, responsive, timely and equitable human resources services for UNICEF offices which include onboarding, staff entitlements, benefits, recruitment and other administration support.

The Human Resources Associate (RAS) works in the Recruitment Hub at Recruitment Administrative Services (RAS). The HR Associate (RAS) will undertake high level and specialized HR support activities. Those specialized activities pertain to the application of HR regulations, rules, and procedures in the context of, on a day-to-day basis, there typically being more complications that arise with a broader variety of solutions that are not always clearly covered in general guidelines, thus requiring a greater capacity to adapt and interpret.

The position consequently, require in-depth knowledge of the subject matter and the capacity to carry out tasks with strong independence.

How can you make a difference? 

Under the close supervision and guidance of the HR Officer (RAS), the HR Associate (RAS) provides administrative, procedural and operational support and assistance to the efficient implementation of recruitment services for all categories of staff in the office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

Support in recruitment:

• The HR Associate (RAS) is required to make input into the design and development of improved services and delivery processes and expected to work with a high degree of operational independence.
• Responsible for service delivery to designated client groups within the expected SLAs with accuracy and high-quality standards.
• Prepares vacancy announcements in UNICEF’s Talent Management System, circulates internal and external advertisements.
• Liaises with HR Business Partners and Hiring Managers along the recruitment process.
• Focal point for candidates in the various stages of the recruitment process.
• Monitors the life cycle of the recruitment process.
• Pre-screens candidates against minimum criteria and eligibility.
• Assigns status, adds comments to all reviewed candidates.
• Quality checks longlists.
• Arranges and organizes online assessments.
• Shares system generated online assessment results with HR Business Partners and Hiring Managers.
• Coordinates interview arrangements.
• Informs unsuccessful candidates by sending timely system notifications.
• Maintains talent pools.
• Keeps abreast of recruitment related policies and procedures.
• Escalates non-compliance to the HR Officer.
• Liaises with GSSC HR Admin Onboarding as necessary.

Specific work conditions: The HR Associate (RAS) is expected to work shift-based, accommodating the time zone of the respective Region.

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
• Work Experience: A minimum of 6 years of progressively responsible work experience in HR Administration or other relevant clerical field, including a minimum of one year of dedicated recruitment experience, is required. A completed university degree from an accredited institution will be counted towards the work experience require