Compliance and Program Analyst (Administrative Analyst/Specialist Exempt III), College of Extended & Global Education - Professional and Continuing Education (PACE)

 

 

Job Summary:

Reporting to the Assistant Dean of Professional and Continuing Education, the position serves as the key compliance and program analyst in the management of State Authorizations and of the development and administration of educational programs. The incumbent will be a technical advisor to CEGE management responsible for compliance and reporting; preparing applications, renewals and data for state, federal, accrediting bodies and overseeing self-supporting degree and certificate programs ensuring operational and fiscal needs are met.

Responsibilities:

Compliance: State Authorizations

• Research regulation and applicable laws, executive orders, policies and procedures related to approval or licensure requirements in higher education.
• Benchmarks best practice in order to manage effectively submissions and develop comprehensive documentation to manage compliance activities.
• Manages a highly complex application system and reporting processes and ensures compliance with reporting requirements including but not limited to, distance education requirements.
• Preparing applications, renewals, and data for state, federal and accrediting bodies
• Conduct in-depth research and investigate requirements for each state where students reside
• Meet stringent deadlines and demonstrate ability to successfully multi-task in a fast-paced environment
• Reports, recommends and contributes to the college’s decisions on seeking state approval or licensure, the exact requirements to be met and the application or renewal cost.
• Collaborates with academic departments or programs to obtain relevant information for reporting and compliance purposes.
• Monitor university activities and initiatives for compliance with state authorizations and specialized accreditation requirements.

Reporting and Record Management

• Maintains the repository of all documentation associated with each applicable policy and regulation.
• Creates and maintains tools for tracking and reporting on regulatory changes, and keeps database accurately updated to reflect changes in regulations and policies.
• Communicates with appropriate offices and state agencies regarding approval policies and process on behalf of the college.
• Compiles information to create documentation necessary to comply with renewal or initial approval process for state authorization applications with accuracy and within strict deadlines.
• Obtain approvals from appropriate university leadership before submitting documentation to an agency.
• Maintains records, provides information required for decision-making and complete related reports.

Program Administration

• The incumbent will be responsible for the operational administration of self-supported educational programs, including responsibility for researching, forecasting, planning, market development, developing proposals and memorandums, promoting and implementing programs and all logistics associated with implementation, and ongoing improvement of quality and viability of the program, as well as for financial planning, including development and monitoring of budgets, ongoing operational management, collaboration with partners, and improving cost-effectiveness.
• Collaborate with student advisors and student services to inform and facilitate effective recruitment, admissions, enrollment, and registration. Provide troubleshooting for student logistical challenges as needed.
• Work with Marketing to plan promotional activities in collaboration with all PACE programs through the use and oversight of promotional strategies for digital marketing including research.
• Assess (ongoing) quality and viability of current programs, financial planning, developing, and monitoring budget while improving cost-effectiveness.
• Develop reports and perform analysis related to assigned educational programs.

Other Classification-Related Duties as assigned

• Performs other high-level analytical, operational, or strategic duties as assigned, consistent with the scope and complexity of a senior analyst role. May lead special projects, support cross-functional initiatives, or provide expert consultation on institutional policy, compliance, or business process improvements, as needed to advance department and university objectives.

Minimum Qualifications:

• Bachelor's degree, and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, compliance, procedures, practices, or programs
• Five to six years of related experience.

Required Qualifications: