Executive Planning Coordinator- Pharmacovigilance

Kyowa Kirin is a fast growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four areas of unmet need: oncology, nephrology, immunology and CNS/movement disorders. The North America organization includes three offices (in New Jersey and California) that focus on drug discovery, product development, and commercialization. Together, we work as a close-knit team to understand clinical needs and advance innovations that can have a profound impact on patient lives.

As a patient centric organization that strives to deliver innovative medicines to meet unmet needs, we feel that it is critical to follow the safety guidelines defined by CDC and OSHA. We believe the COVID-19 vaccine is the best way to manage COVID risk to you, your colleagues, your family and our society. With that in mind, we are taking the essential step to ensure the safety of our employees during this health crisis by requiring all US employees, temporary workers, agency employees and independent contractors to be fully vaccinated against COVID-19, where allowed by state or local law and where vaccine supply is readily available. In accordance with applicable law, individuals may seek an accommodation for medical or disability-related conditions or sincerely held religious beliefs.

Summary:

Performs and oversees administrative related services for executive team and staff in the Pharmacovigilance Department. Position requires broad knowledge of corporate operations and policy. A high level of administrative support and advanced computer technology experience is required. Ability to multi-task is essential. 

Essential Functions:

•    Provide general administrative support and organizational skills to the Pharmacovigilance team as needed, locally and globally.
•    Function as part of Global PV Planning Team and manage relevant planning activities.
•    Responsible for the planning and coordination of meetings (on-site off-site) involving staff: schedule meetings, reserve conference rooms, preparation and distribution of meeting materials, coordinate audio visual equipment, and food needs; prepare and format documents into final form.
•    Effectively utilize travel and meeting policies and procedures to complete all aspects of travel: coordinate all aspects of team travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel or other expense reimbursement in a timely manner; and maintain calendar and monitor crucial due dates as required.
•    Maintain executive team calendars, bringing attention to crucial matters.
•    Comply with policies and procedures and manage project timelines to ensure on-time performance.
•    Draft and/or proof-read documents and presentations as needed utilizing a strong command of proper business writing and grammar.
•    Attend meetings, prepare and maintain meeting notes.
•    Manage data and prepare presentations as needed.
•    Manage documents effectively from and to various software
programs demonstrating a comfort level with various technologies and quickly learn technologies as necessary.
•    Handle general telephone/e-mail inquiries to department(s) and field/answer all routine and non-routine questions. Capable of identifying urgent activities.
•    Suggest and drive improvement processes when applicable.

Requirements:

Education
•    High school diploma or equivalent. Two year degree in business administration; college graduate preferred.

Experience
•    Minimum two (2) years administrative experience, preferably in the Life Sciences industry, working as executive support with increasing responsibility.

Technical Skills
•    Strong skill level with Microsoft Office suite (Word, PowerPoint, and Excel) including strong experience with Microsoft Outlook and calendaring for multiple team members.

KKNA and all of its employees have an obligation to act in accordance with the law and with integrity in all our operations and interactions

It is the policy of Kyowa Kirin North America, Inc. to provide equal employment opportunity to all qualified persons without regard to race, religion, creed, color, pregnancy, sex, age, national origin, disability, genetic trait or predisposition, veteran status, marital status, sexual orientation or affection preference or citizenship status or any other category protected by law.

When you apply to a job on this site, the personal data contained in your application will be collected and stored by Kyowa Kirin, Inc. (“Controller”), which is located at 135 Route 202/206, Suite 6, Bedminster, NJ 07921 USA and can be contacted by emailing kkus.talentacquisition.8h@kyowakirin.com. Controller’s data protec