Legal Administrative Assistant - Litigation

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Summary

The Legal Administrative Assistant - Litigation is a member of the Legal Support Services (LSS) team. This position provides high quality and efficient legal support services to timekeepers and business professionals within the disputes and transactions verticals. Works collaboratively within a team and with other firm departments to provide a broad range of legal and administrative support, including document production and project management. This position possesses strong practice area knowledge and maintains professional relationships by providing superior service to firm lawyers and clients.

Location

This position is located in our Baltimore office and offers a hybrid work schedule.

Responsibilities

• The Legal Administrative Assistant - Litigation may be assigned in one of the below capacities as part of the LSS team:

  • Supports lawyers and business professionals within the LegalSupportSuite and acts a point of contact for lawyers within a practice area vertical.

  • Assigned to partners and other lawyers, providing direct support to them within a practice area vertical.

• Proactively monitors firm delegation tool and accepts and completes incoming assignments. Delegates work appropriately to team members and resources using firm delegation tool. Communicates with team members and lawyers to ensure accurate and timely completion of work.

• Maintains professional relationships with clients, business contacts, courts, and professional organizations on behalf of the firm and its lawyers.

• Creates and edits a variety of documents including agreements, pleadings, spreadsheets, presentations and reports.

• Drafts correspondence, e-mails, creates shell/templates of legal documents and facilitates court filings (as required).

• Reads, interprets, and prepares legal documents to anticipate and assume responsibility for substantive tasks and projects assigned. Proofreads documents/work products for consistency, content, grammar, and spelling.

• Plans, coordinates, and ensures lawyer Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.

• Coordinates meetings, assists with agendas and preparation of meeting materials.

• Communicates timely and effectively with lawyers and business professionals to ensure seamless support and coverage.

• Assist new and existing lawyers and business professionals by maintaining knowledge of firm departments and resources.

• Handles various tasks related to monthly billing.

• Performs administrative tasks related to timekeeper compliance requirements and professional organizations.

• Understands and adheres to best practices within LSS Department, practice groups and firm technology.

• Other duties as assigned.

Desired Skills

The below job competencies and skills are required for the Legal Administrative Assistant - Litigation position in order to perform the job successfully.

Job Competencies

• Provides relevant and timely information in a professional, courteous, and effective manner.

• Maintains confidential information in a professional and trustworthy manner.

• Possesses excellent judgment, a professional demeanor, and strong work ethic. Uses discretion maintaining confidential information in a trustworthy manner.

• Demonstrated ability to work independently and collaboratively as part of a team. Takes ownership of work assignments and projects.

• Ability to think proactively, prioritize work, and multitask.

Job Skills

• Excellent verbal and written communication skills and strong interpersonal skills to interact with team members, lawyers, clients and other firm departments on a daily basis.

• Advanced Microsoft Office skills, including Word, Excel and PowerPoint, and the ability to learn firm-specific programs and software applications as required.

• Ability to perform advanced document formatting, conversions and redlining.

• Possesses strong practice area knowledge with the ability to understand legal terminology and documentation.

• Project management skills to appropriately to accomplish tasks and meet deadlines.

• Excellent time management, organizational and problem-solvi