Office of Philanthropic Giving - Student Assistant

Job Summary: 

Under the lead work direction of the Executive Assistant and Lead Philanthropic Associate, the Student Assistant provides general clerical and office support to the Office of Philanthropic Giving. This position also provides periodic support to the Office of Annual Giving, Office of Donor Relations, and the Corporate and Foundation Relations team, as well as occasional assistance with division-wide projects and events for University Advancement.

Responsibilities include, but are not limited to: 

Under the lead work direction of the Executive Assistant and Lead Philanthropic Associate, duties include but not limited to:

General Office Support

• Assist with clerical duties including filing, copying, scanning, and data entry.
• Prepare materials, packets, and basic documents for meetings and internal use.
• Help maintain physical and digital records, including confidential donor files.
• Assist with scheduling, calendar coordination, and meeting preparation.
• Answer phones, take messages, and direct inquiries professionally.
• Greet and assist visitors, staff, and stakeholders in a courteous manner.
• Handle mail, deliveries, and general office correspondence.
• Help maintain an organized and welcoming front office environment.

Support to Related Offices

• Provide periodic assistance to the Office of Annual Giving, Office of Donor Relations, and Corporate and Foundation Relations team.
• Support tasks such as preparing campaign materials, assembling donor packets, and helping with bulk mailings or outreach.
• Assist with interdepartmental collaboration and project-based support across the Division of University Advancement.

Event and Campaign Support

• Assist with planning, logistics, and on-site support for department and division events.
• Help with event materials, RSVPs, check-in, and hospitality tasks.
• Support campus fundraising campaigns like Giving Tuesday and Faculty-Staff Campaigns.

Campus Visitor Support and Other Duties

• Provide campus cart rides to donors and guests as needed.
• Must be able to obtain and maintain a valid Defensive Driver’s Card issued by the university.
• Offer flexible support on special projects or as assigned by the Office of Philanthropic Giving or Advancement leadership.

Minimum Qualifications: Required Education and Experience 

• Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position. 

• Special Qualification: Admission or registration as a CSU student. 

Required Qualifications 

• Maintain a 2.0 G.P.A. or greater per semester and cumulative. 

• Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate) 

• International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate) 

• Eligible to work in the United States 

• Payroll Requirement: Social Security Card 

Compensation and Benefits: 

Student Employment Anticipated Hiring Range: $16.50 per hour. 

The compensation offered will consider internal equity and experience among other factors. 

Position Information: 

Work status: Part-Time, Temporary, Seasonal 

The application deadline is: 9/18/2025 at 11:55 pm (PST) 

Academic year available hours: Monday through Friday (8:00 am – 5:00 pm). 

Summer available hours: Monday through Thursday (7:00 am - 5:30 pm). 

This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time. 

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. 

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). 

Conditions of Employment  

Background Check  

Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingl