Administrative Assistant - Occupational Health

Caring For the Community You Love  

Choose a career to make a difference in people's lives every day, choose Fisher-Titus! 

Perks of working at Fisher-Titus:

• Hours of Work-full time
• Comprehensive Benefits Package- Medical & Dental coverage, 401K match, paid time off, tuition assistance and more!
• Shift, Weekend & PRN differential

About Fisher-Titus: 

Fisher-Titus proudly serves the greater Huron County area’s 70,000-plus residents by providing a full continuum of health and wellness care from heart and cancer care to outpatient services such as lab, imaging, and physical rehabilitation. 

Vision: Be the first choice for healthcare and employment within our community  

Mission: Deliver compassionate and convenient care to the highest level of excellence that promotes lifelong health and wellness for our community 

General Summary:

Supports efficient clinic operations by performing necessary administrative tasks related to Occupational Health services which include coordinating appointments and wellness events, maintaining data and reporting within the Occupational Health EMR, supporting regulatory and compliance requirements, and delivering exceptional customer service to employees, patients, and company representatives.

 Education, Licensure, Registration and Experience:

Associates degree preferred or equivalent education/experience.

Typing at 50+ wpm, critical thinking and problem solving with demonstrated effective communication skills required.

Medical terminology preferred

Ability to maintain confidentiality and build trust with department leadership and employer representatives

Ability to be flexible with hours and to work well under pressure.

Must be customer service oriented and a strong team-player with a positive, helpful, can-do attitude

General knowledge and skill in Microsoft Word, Excel, PowerPoint, and Outlook

 

Essential Functions:

• Compile, record, and maintain reports and correspondence within the electronic medical record (EHR) to include company protocols, contacts, billing contacts, and preferred services. Enter and track data within EHR systems and departmental databases to support compliance with OSHA, DOT, workers’ compensation, and company requirements while maintaining confidential employee health and medical records, and maintaining tracking logs, reports, and monitoring of regulatory data.
• Assist clinical coordinator and clinical staff with administrative tasks required for mailing, tracking, reminders, and reporting for all Occ Health services provided; provide clerical support for the drug screening process and the random drug screening programs (DOT, DFWP, and company-specific programs) as well as maintaining compliant documentation of calibrations and training records and assisting with documentation preparation for company audits.
• Provide support to manager with onsite wellness and training events, preparing presentation materials and handouts, organizing schedules, signage, supplies, quoting services, and project billing.
• Assist the Manager and Clinical Coordinator with general clerical duties such as preparing and maintaining departmental statistical reports, maintaining office supplies, updating forms, emails and correspondence, preparing meeting agendas and minutes, and will be the Secretary for the Occupational Health Corporate Advisory Committee.
• Provide support to the front office as needed by greeting employees, patients, visitors, and vendors in a professional and courteous manner, answering telephone calls, scheduling appointments, registering patients, and assisting with the scheduling and administrative duties of the MRO process.

Completes any other special projects as assigned.

Working Conditions:

·         Stand/Walk – 6-8 hrs

·         Sit – 1-2 hrs

·         Bend – up to 1/3 of time

·         Squat – up to 1/3 of time

·         Climb – up to 1/3 of time
Reach up to 1/3 of time

·         Lift - up to 1/3 of time