Administrative Specialist - Aurora Fire

JOB LOCATION

15151 E Alameda Pkwy Aurora, Colorado 80012-1555

City of Aurora, Colorado

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

The hiring range for this position is $23.31-$29.14/Hourly.

The deadline to submit applications is April 22nd, 2025. Please note, the City of Aurora will conduct ongoing screenings of applications on a first-come, first-serve basis; as soon as we determine a qualified pool of applicants exists, this position may be closed without notice.

This is classified as a VHNE (Variable Hour Non-benefit Employee), this position do not provide medical benefits. The position earns sick leave in accordance with the Healthy Families and Workplace Act.

OVERVIEW OF POSITION / DEPARTMENT

Provides general administrative support and performs complex clerical duties for the Aurora Fire Department Community Risk Reduction Section. The Community Risk Reduction Section provides prevention resources to the community by promoting awareness, education and proactive safety measures, including education, inspection and investigation.

This part-time, variable-hour position is expected to work in the office for a maximum of 20 hours per week.

PRIMARY DUTIES & RESPONSIBILITIES

• Responds to routine record requests and miscellaneous open records requests for the Community Risk Reduction Section

• Assist the public by answering questions posed via phone call or email

• Provides support for meetings; coordinate agendas, meeting back-up, transcribe minutes

• Use Outlook calendar to schedule appointments, and monitor and plan special projects

• Types and processes of a variety of materials including correspondence, memoranda, reports and other documents related to the assigned function

• Composes, proofreads, and formats a variety of documents that include letters, memoranda, and reports

• Directs internal and external customers to appropriate parties

• Maintain trusting relationships with suppliers, customers and employees

• Performs additional duties as assigned

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

An equivalent combination of education, training, and experience that demonstrates the required knowledge, skills, and abilities may be considered.

Education: 

• High school diploma or equivalent (GED) required.

Experience: 

• At least two (2) years' experience in administrative support role

• Prior experience handling office responsibilities, experience in customer service, or related field

Knowledge:

• Knowledge of business English, spelling, and math

• General office equipment, including personal computers with related software applications

• MS Office Suite

Skills:

• Strong interpersonal, problem solving, analytical and managerial skills.

• Skill in the use of computers including spreadsheet design, database programming and word processing software applications

• Excellent organizational and time management skil