Business Coordinator, UChicagoGRAD

Department

Provost UChicagoGRAD Operations

About the Department

UChicagoGRAD, a part of the Office of the Provost that supports graduate education across the University, is an innovative national model for preparing graduate students and postdocs to succeed while at UChicago and beyond. With teams focusing on admissions, fellowship advising, writing support and public speaking training, student engagement, career exploration and planning, and administration, UChicagoGRAD works with campus partners to support students and postdocs at every stage of their academic careers and beyond. UChicagoGRAD functions as a one-stop shop for graduate students and postdocs to access resources that support timely degree completion and to enhance professional preparation that helps them translate their degrees into a variety of careers. UChicagoGRAD works with academic departments and divisions as well as campus-wide offices to develop and implement outreach, recruitment, and yield efforts; graduate and postdoc-focused programs, workshops, and events; training and support tailored to UChicago graduate students and postdocs; and administrative practices and policies in support of graduate education.

Job Summary

The Business Coordinator provides operational support and maintains infrastructure for programming and initiatives. This includes performing a range of administrative and financial services including expense management, payment logistics, and general record keeping. Coordinator will also oversee, or delegate tasks needed for supplies inventory and maintaining an orderly physical space.

This role requires gaining specific knowledge and understanding of the University of Chicago and UChicagoGRAD's mission, along with avenues needed to achieve office goals. The position should understand the trajectory of graduate education from application and matriculation through graduation and beyond.

The Operations team in UChicagoGRAD has an in-office presence daily across normal business hours but does offer flexibility for individual remote days that support full operational coverage. Additionally, operations members are cross trained and must keep open, ongoing communication to ensure redundancy and continuity of service across the team.

Responsibilities

• Supports comprehensive administration for UChicagoGRAD teams and initiatives to include both one-time and ongoing projects.

• Initiates financial transactions via university systems, monitors to completion.

• Researches and navigates complex issues that may require multiple parties to resolve. Escalates as appropriate.

• Handles GEMS expense reconciling for staff.

• Assists team with coordination of daily projects for the department, maintain general office supply inventory, point of contact for resolving any issues concerning equipment or space. Help facilitate special events and conferences.

• Communicates primarily to internal clients, occasionally vendors, developed either through job-related training and some on-the-job experience.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Experience:

• Knowledge and skills developed through 2+ years of work experience in a related job discipline.

Technical Skills or Knowledge:

• Familiarity with standard tools and software – MS Office suite (MS Office Word, Excel, PowerPoint, Outlook).

• Must acquire and maintain expert level knowledge of UChicago financial policy and systems; must keep abreast of policy and system changes.

Preferred Competencies

• Committed to providing a high level of service and work collaboratively in a team environment.

• High degree of professionalism, organization, and attention to detail.

• Ability to handle confidential information with utmost discretion.

• Excellent interpersonal, verbal, and written communication skills, ability to interact with faculty, students, and staff to coordinate successful outcomes.

• Ability to handle multiple tasks simultaneously and under