Oncology Data Specialist - 40 hours/week, day shift

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Description:

Under the supervision of the Oncology Data Manager, the Oncology Data Specialist analyzes, abstracts, and codes selected cases using the appropriate manuals. The Oncology Data Specialist also may assist with the accreditation process activities for the American College of Surgeons Cancer CoC program, NAPRC, and NAPBC; quality improvement activities, cancer conferences, and community and professional education programs; and provides ongoing communications with the State Health Registries.

Essential Duties & Responsibilities including but not limited to:

1) Identifies cases to be registered, including malignancies on the reportable list and cases selected by the medical staff, and other casefinding activities (essential)

2) Analyzes, abstracts, and codes selected cases utilizing a variety of manuals, including but not limited to: ICD – 03, STORE, SEER, AJCC Staging, Grade, EOD, Solid Tumor Rules, Hematopoetic Manuals, and the Mass Cancer Registry.

3) Prepares data to be submitted to the Massachusetts Cancer Registry.

4) Serves as liaison to internal and external customers related to registry functions and provides orientation and training for new staff and non-certified registry personnel

5) Reviews quality control reports, reviewing the completed abstracts with physicians and/or other cancer registrars.

6) Collaborate with cancer registry team to achieve clear understanding of expectations, maintaining high levels of satisfaction through ongoing communication

7) Assists with the follow up activities and recurrence rates to registry standards

8) Attends meetings and educational conferences assuming personal responsibility for professional development and ongoing education to maintain proficiency and certification.

9) Foster team member growth, providing subject matter support as needed

10) Maintain targeted personal productivity

11) Abstracts pertinent data elements from patient medical record in order to identify and assign appropriate topography and morphology codes, type of treatment and appropriate staging

12) Updates knowledge of current trends and practices related to data abstracting and outcomes measurement in reference to the oncology population

13) Contributes and/or reports data relevant as needed for the oncology annual report and service line activities

14) Follows all guidelines set forth by HIPAA in regards to release of personal health information.

15) Interfaces/problem solves with other departments within the system as well as physician offices and other health care facilities to obtain timely and appropriate patient information

16) Oversees maintenance of automated records and appropriate manual filing systems for efficient functioning of the registry

Organizational Requirements:

- Maintains strict adherence to the Lahey Clinic Confidentiality Policy.

- Incorporates Lahey Clinic Guiding Principles, Mission Statement and Goals into daily activities.

- Complies with all Lahey Clinic Policies. Complies with behavioral expectations of the department and Lahey Clinic.

- Maintains courteous and effective interactions with colleagues and patients.

- Demonstrates an understanding of the job description, performance expectations, and competency assessment.

- Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.

- Participates in departmental and/or interdepartmental quality improvement activities.

- Participates in and successfully completes Mandatory Education.

-Performs all other duties as needed or directed to meet the needs of the department.

Minimum Qualifications:

Education: Associate’s Degree

Licensure, Certification, Registration: Licensure Requirement Oncology Date Specialist (ODS) required. (or ODS eligible – Certification to be obtained within two (2) years of hire into role

Skills, Knowledge & Abilities:

· Excellent knowledge of medical terminology and cancer staging required; coursework in anatomy and physiology desired

· Strong working knowledge of American College of Surgeon’s Commission on Cancer accreditation standards related to registry activities

· Ability to work collaboratively and effectively with internal and external customers

· Exposure to multiple patient medical record systems (EMRs) and clinical databases

· Intermediate proficiency with MS Office (Microsoft Excel)

· Proficient in evaluating cancer registry data for concordance with cancer program accreditation and other applicable standards

· Strong analy