Senior Administrative Assistant (m/f/d)

<p><span><span><span><span><span><span><span><span></span></span></span></span><b><span><span>Purpose &amp; Overall Relevance for the Organization:</span></span></b></span></span></span></span></p> <ul> <li><span><span><span><span><span><span><span>Provide a high level of administrative support to the superior and his/her department to ensure efficient management and running of the function on a day to day level.</span></span></span></span></span></span></span></li> </ul> <p><span><span><span><span><b><span><span><span>Key Responsibilities:</span></span></span></b></span></span></span></span></p> <ul> <li><span><span><span><span><span><span><span>Take charge of routine correspondence to ensure timely and accurate response</span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span>Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material</span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span>Maintain and update department files, records, (organizational) charts, subscriptions and publications</span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span>Receive and screen telephone calls , monitor mail entry and administer the department owned e-mail accounts</span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span>Support team in creating announcements and newsletters</span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span>Assist in creating/revising of presentations</span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span>Schedule internal and external meetings/conferences</span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span>Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and solving standard problems in reasonable timeframe</span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Complete travel expense reports</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span>Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions</span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span>Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date</span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Assist in and coordinate projects and assignments as requested/directed (please give examples)</span></span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span>Handle assigned operational tasks of respective department under supervision (please give examples)</span></span></span></span></span></span></span></li> <li><span><span><span><span><span><span><span><span>Support team as well as management</span></span></span></span></span></span></span></span></li> </ul>