Job Description Summary:

This position oversees accounts payable, travel expense processing, and payments, including reconciliation activities.

This role monitors each process through its lifecycle, resolves issues as identified, and implements process improvement opportunities. It is also responsible for ensuring internal control procedures are followed throughout the organization. The Accounts Payable Manager manages the AP and Travel staff and oversees their professional development.

The Accounts Payable Manager liaises with cross-functional leads to ensure AP and travel-related requests and required reporting are provided promptly.

This position requires strong leadership, excellent communication skills, and a deep understanding of accounts payable practices.

Position Details:

Visa Sponsored Job:

No

Relocation Assistance Eligible:

No

Job Location:

Position Type & Term:

Full time, Regular

Compensation Range:

Annual Salary Range: $93,740 - $117,175

*Final salary and rates are based on education, experience, and skills relevant to the role.*

Application Notes

Job Location: Boulder, CO

Position Type & Term: Full-time, Regular

Job Type:  Hybrid (minimum of 3 days a week is required to be on-site)

Application Deadline: This position will be posted until February 13, 2025.

Relocation: Relocation assistance is not available for this position.

Work Authorization: VISA sponsorship is not available for this position

• Must be (a) a U.S. citizen; (b) lawfully admitted for permanent residence in the United States; or (c) a protected individual as defined by 8 USC1324b(a)(3).

Required Application Materials:

• Resume/CV

• Questionnaire: Please complete the application questionnaire fully and thoroughly. Incomplete questionnaires will not be considered, and your application will be dispositioned.

Key Responsibilities:

Team Leadership

• Supervise and mentor a team of accounts payable and travel personnel, providing guidance, training, and performance management to ensure high levels of efficiency and accuracy.

• Manage workload for AP & travel personnel to ensure tasks are delegated appropriately and hold the team accountable for completion. 

Accounts Payable Processing Oversight

• Ensure proper recording of AP and Travel-related transactions, including payments.

• Adhere to all month-end and year-end deadlines related to AP/Travel functions. 

• Provide supporting documentation for internal and external audit requests promptly. 

• Develop and maintain desktop manuals, training procedures, and guidance for AP/Travel use and cross-functional teams. Provide training as needed. 

Vendor Management

• Responsible for internal controls around vendor management, including vendor changes and payment verification.

Reconciliations

• Perform and review monthly reconciliations of accounts payable and related general ledger accounts, ensuring accuracy and resolving any discrepancies with limited assistance.

• Assist AP & Travel staff through the reconciliation process and provide assistance when requested.

Internal Controls & Compliance

• Identify and advise on internal control matters within AP and Travel, focusing on fraud prevention. Implement best business practices and manage the implementation of the measures to improve accountability and efficiency.

• Maintain consistency of adherence to UCAR policies and procedures.

• Ensure all UCAR policies and procedures stay current with changes in federal guidance. 

Reporting & Analysis

• Prepare regular reports on accounts payable activities, including outstanding invoices, aging reports, and payment trends for management review. 

• Assist internal and external stakeholders in developing reports as needed.