Golf Course OnSite Administrative Assistant

Job Title: Golf Course On-Site Administrative Assistant 
Ron Jaworski's Ramblewood Country Club
 

Position Summary

We are seeking a dependable and detail-oriented On-Site Administrative Assistant to support the daily operational and administrative needs of our golf course. This part-time, hourly position plays a key role in assisting with banking, office tasks, mail processing, and communication between on-site management and our accounting department. Ideal candidates will possess strong organizational skills, a solid understanding of Excel, and a proactive, professional demeanor.

Key Responsibilities

• Banking Duties:

  • Perform daily bank deposits (Monday–Friday) for Sunday through Thursday transactions

  • Log deposits using Excel and scan deposit tickets/checks to the Course Accounting email

  • Retrieve change (petty cash) for property as needed

• Mail Handling:

  • Open, review, and distribute incoming mail

  • Scan invoices to the Sage email system and send statements to the Course Accounting email

  • Forward event/wedding/outing deposits, vendor rebates, and other relevant materials to proper departments

  • Coordinate with the GM/Assistant GM and VP of Accounting on miscellaneous mail

• Accounts Payable Support:

  • Send reviewed/coded bills to offsite AP every Monday via USPS account

• Office & Administrative Support:

  • Order and manage inventory of office supplies

  • Review and reconcile Petty Cash Box and drop bags

  • Maintain and verify credit card usage logs and scan all receipts to Sage

  • Assist with general administrative tasks as assigned by the GM, Lead Staff Accountant, or VP of Accounting

Qualifications

• Proficient in Microsoft Excel

• Strong organizational and time management skills

• Excellent verbal and written communication

• Capable of adapting to new systems and procedures quickly

• Demonstrates professionalism, dependability, and integrity

• Ability to work independently while supporting multiple team members