UNIV - Accounting / Fiscal Manager II - Facilities Business Services

Job Description Summary

This position is responsible for budget development, tracking, forecasting, and analysis for 2 complex company budgets - UNIV ($74M) and MUHA ($64M), these budgets also include Orangeburg region. In addition, this role is responsible for oversight of utility payments and services program and oversight of a highly complex chargeback / billing program for the department. This position will be heavily involved with developing and monitoring of the UNIV and MUHA annual operating budgets - working in both different entity systems and with different personnel and processes in both companies as well as working closely with enterprise staff for enterprise level programs. Position is responsible for various financial and budget initiatives, financial reconciliation, data analysis, report building and spending plans. This position supervises three (3) FTEs.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000011 Administration

Pay Rate Type

Salary

Pay Grade

University-08

Pay Range

68,397.00 - 97,472.00 - 126,547.000

Scheduled Weekly Hours

40

Work Shift

Job Description

This position is responsible for budget development, tracking, forecasting, and analysis for 2 complex company budgets - UNIV ($74M) and MUHA ($64M), these budgets also include Orangeburg region. In addition, this role is responsible for oversight of utility payments and services program and oversight of a highly complex chargeback / billing program for the department. This position will be heavily involved with developing and monitoring of the UNIV and MUHA annual operating budgets - working in both different entity systems and with different personnel and processes in both companies as well as working closely with enterprise staff for enterprise level programs. Position is responsible for various financial and budget initiatives, financial reconciliation, data analysis, report building and spending plans. This position supervises three (3) FTEs. 

Job Responsibilities:

35% - BUDGET: Serve in a leadership role in two annual budget development processes by collaborating with the Director of Business Services and department leadership. Identify upcoming operational and FTE financial needs, growth expectations by reviewing historic trends, budget usage and projections. Prepare related budget materials that will be utilized for annual budget presentations. Each month monitor budget to actual. Review to identify variances and trends. Provide monthly variance analysis to Director of Business Services and facilities management leadership. Meets with the Director of Business Services to keep informed on budget activities, billing activities as well as any issues. 

30% - BILLING & UTILITY SERVICES PROGRAMS: Supervise 3 FTE and oversee the billback and utility services activities performed by these positions. Billing includes performance of monthly billing activities and calculation and submission of shared services monthly charges for shared services between MUSC and MUHA. Oversee submission of ISDs and Journal Entries, ensure accuracy of billing and re-payment by customers. Ensure monthly utility payments are paid timely, and any utility anomalies and fees are investigated and resolved timely. Collaborate with Facilities Contracts Manager to ensure all service contracts are being administered and billed out to the appropriate entity. Periodically audit billing chargebacks and utility payments to ensure accuracy and appropriate internal processes are being followed.  

20% - BUDGET MONITORING & REPORTING: Monitor budgets, proactive address any budget accounts that are trending unfavorable, manage account reconciliations. Compare budget to actual in various financial/accounting systems, perform customized financial analysis, including budget projections, and analysis of actual activity. Ensure all financial reporting issues are identified, tracked, reported on, and resolved promptly. Responsible for accurate forecasting, budget varia