Childcare Administrative Assistant

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility.

The Childcare Administrative Assistant provides crucial administrative support to ensure smooth operation of childcare classrooms at two locations. Responsibilities will include managing office tasks, handling inquiries from parents, maintaining student records and files, managing third-party billing and assisting in classrooms when needed.

OUR CULTURE: 
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day.  We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

1. Manage childcare registrations in collaboration with Childcare Directors.
2. Administer childcare billing processes, including registration procedures, utilizing Daxko to ensure accurate billing and monitor payment plans.
3. Manage third-party billing with the following state agencies; CCAP, CDS, DHHS and reconciliation for eligible children, handling attendance changes and records.
4. Generate weekly/monthly reports for childcare registration and billing, managing outstanding accounts receivable and collections.
5. Perform general office duties, including filing, photocopying and data entry, maintaining accurate student records, ensuring confidentiality and compliance with state regulations.
6. Assist with enrollment processes, including registration and paperwork for new students.
7. Stay up to date on childcare policies, procedures and licensing requirements.
8. Provide assistance to teachers and staff as needed, fostering collaborative and supportive work environment.
9. Accept other duties as assigned from the Executive Director of Early Learning & Family Services or Childcare Directors.

LEADERSHIP COMPETENCIES:

Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors’ communications to the appropriate audience. Takes initiative to assist in developing others.

Operational Effectiveness: Provides others with