Administrative Coordinator

Administrative Coordinator

Join our dedicated team at AstraZeneca as an Administrative Coordinator. In this role, you will primarily support Oncology Cell Therapy Clinical Development Leadership members based in Cambridge, UK and Gaithersburg, MD. You will provide PA support to Cell Therapy Clinical global leadership. An inclusive environment, we work seamlessly as one. Expanding our horizons, we unite the best from academia, biotech and the industry. It’s by coming together and leveraging our diverse, global knowledge that we can create the greatest and swiftest impact on disease.  

Accountabilities: 

As an Administrative Coordinator, your responsibilities will include: 

• Provide PA support to Oncology Cell Therapy Clinical Development Leadership. This includes calendar management to schedule both virtual and face-to-face meetings and prioritizing calendar conflicts across multiple international time zones. It also includes making multi-location, domestic and international travel arrangements as well as expense reporting.  

• Working flexibly with administrators in Oncology Cell Therapy Clinical Development to divide tasks amongst the team to ensure a balanced workload.  

• Establish and maintain a robust professional network across administrative teams within AstraZeneca on cross-functional and cross-organizational meetings, events, & processes. 

• Effectively lead special projects and other duties as assigned. 

• Manage SharePoint websites to update content on a regular basis. 

• Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, PowerPoint)  

• Schedule candidate interviews, and handle onboarding procedures for new hires. 

Essential Skills/Experience: 

• High School Diploma or equivalent is required with 3+ years of administrative support experience 

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and SharePoint 

• Experience with effectively multitasking in a fast-paced environment while maintaining confidentiality and discretion 

• Ability to prioritize time critical assignments  

• Excellent teamwork, networking and influencing skills 

• Prior experience supporting multiple functional leaders  

Desired Skills/Experience: 

• Bachelor’s Degree is preferred 

• Relevant training, multitasking, certifications in software, and/or time management  

• Strong written and verbal communication skills  

• Competency with meeting logistics and virtual technologies such as MS Teams, Zoom, etc.  

• Ability to work autonomously  

• Efficient in supporting staff with software updates  

• Strong time-management skills