Jobs and Careers

Executive Assistant

Washington, United Statesfull_timeVerifiedPosted 10 Jan 2024

💰 $90,000/yr($80,000/yr – $90,000/yr)

About the role

Position Summary:

The American Hotel & Lodging Association is seeking an Executive Assistant to perform a wide variety of executive-level administrative tasks in support of the EVP, Federal and Political Affairs & Counsel, EVP, External Government Affairs & Industry Relations, and EVP, Marketing and Communications. The successful candidate will play a pivotal role in ensuring the seamless coordination of schedules, travel arrangements, and day-to-day tasks to facilitate the efficient functioning of three (3) members of the AHLA executive team.

Responsibilities:

Coordinate and manage the complex schedules of three EVPs, including arranging meetings, appointments, and ensuring optimal time management.
Organize and coordinate department-wide meetings and strategic planning meetings.
Liaise with event organizers to obtain collateral materials for events where the EVPs will be presenting or participating in panels, ensuring all necessary materials are available and organized.
Oversee the logistics of onsite meetings, ensuring all necessary resources and materials are prepared in advance. Collaborate with relevant stakeholders to coordinate meeting requirements.
Facilitate the timely submission and accurate tracking of expense reports for the three EVPs, adhering to company policies and procedures.
Collaborate with contractors, vendors, and internal government affairs department to acquire documentation and address discrepancies related to accounts payable.
Plan and book domestic and international travel arrangements, including flights, accommodations, and transportation, ensuring an efficient and comfortable travel experience.
Maintain schedule of administrative responsibilities of EVPs and the department, including personnel reviews, and staff meetings.
Assist in preparing information and materials for EVPs for Board of Directors meetings.
Communicate with other departments to maintain positive internal relations, and to obtain needed information and support.
Work closely with the Executive Assistant to the President/CEO and the Executive Assistant to the COO and President of the Foundation to ensure seamless communication and coordination across the executive team.

Requirements

Education and Experience:

Proven experience as an Executive Assistant or in a similar administrative role.
Bachelor’s Degree required
5 - 7 years: *Minimum of 5 years of senior-level administrative support experience is required
Advanced Microsoft Office suite experience (Outlook, Word, Excel and PowerPoint) skills required

Skills and Attributes:

Exceptional organizational skills with the ability to prioritize tasks efficiently.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information.
Flexibility to adapt to changing priorities and deadlines.
Excellent interpersonal skills with the ability to work collaboratively.
Excellent oral and written communication skills; team player with a high level of professionalism, self-motivation, and positive attitude.
Detail-oriented individual with exceptional organizational and time management skills with the ability to multi-task and prioritize work assignments.
Strong project management skills.
Knowledge of trade association structure

Customer-service focused.

Other:

Position located in Washington, DC area.
Rotating hybrid work schedule: In-office Tues-Thurs and Mon-Thurs every other week.
Salary: $80,000-$90,000

AHLA is an equal-opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.

EOE

Benefits