Project Assistant - Bothell

Position Summary
The Project Assistant provides project and administrative support for ISEC’s preconstruction teams, assists with post-bid support responsibilities, and supports administrative operations of the office.
Duties and Responsibilities:
General Responsibilities
• Champion ISEC’s core values and culture of belonging
• Represent ISEC in a professional and friendly manner
• Provide the management team with candid feedback to help maintain a positive environment
• Balance the needs of multiple departments and adapt to ever-changing priorities

Preconstruction (Pre-bid) Responsibilities
• Assist Business Development staff with CRM database maintenance, while driving consistency
• Facilitate Sales Meetings, Bid Reviews, Contract Status Reviews, and other meetings as needed.
• Manage ISEC prequalification status with customers
• Develop and maintain supplies of marketing materials

Project Support (Post-bid) Responsibilities
• Track and maintain project documentation and insurance certificates
• Assist with data entry associated with financial accounting management
• Provide support for field personnel as needed
• Assist with ordering materials and supplies for projects

Office Operations Responsibilities
• Organize team-building activities
• Perform reception duties and execute package shipments
• Assist with payroll and new employee onboarding processes
• Assist with maintaining office and break-room cleanliness, stock-levels, and organization

Other Duties
Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Preferred Qualifications (in addition to minimum qualifications)
Education/Experience
• Some experience in marketing or sales support
• Experience working in the construction industry
• Experience with Bluebeam Revu or Ceridian Dayforce software applications
Minimum Qualifications
Education/Experience
• High School Education or equivalent
• Intermediate skills and proven experience with the Microsoft Office Suite
Knowledge, Skills and Abilities:
• Excellent oral and written communication skills, including spelling and grammar
• Excellent organizational and time management skills including the ability to plan and prioritize work effectively under deadlines
• Maintains a high level of confidentiality
• Must be able to lift up to 35 pounds, twist, kneel, and bend occasionally
Customer Service Skills:
• Punctual and accurate
• Demonstrates commitment to deliver outstanding service
• Strong sense of accountability
• Professional and positive attitude