UNIV - Accountant/Fiscal Analyst II

Job Description Summary

Monitors and manages the student tuition accounts receivable for active and former students, including past-due balance holds and Return of Title IV (ROF) activity. Serves as the primary Bursar’s Office contact, resolving billing, payment, and refund issues in coordination with Financial Aid, Enrollment, Payroll, and academic units. Processes AFS forms and tuition waivers, performs reconciliations to the general ledger, prepares journal entries, maintains control ledgers, and supports monthly close and audit schedules.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002414 University Controller

Pay Rate Type

Salary

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Monitors and manages tuition accounts receivable for active students and maintains tuition A/R and Return of Title IV (ROF) accounts for former students. Responsible for managing student balance holds. Maintains an up-to-date list of students with past due balance holds and conducts outbound phone/email outreach as needed. Serves as the primary customer service point of contact for the Bursar's Office. Assist students and other clients with all issues regarding Student Accounting processing, including verification of bills, refund of loans, and verification of payments made. Coordinate with Financial Aid, Office of Enrollment Management, and Colleges as needed to resolve any issues according to University policy.

Processes all Authorization of Financial Support (AFS) forms submitted to Student Accounting. Verifies non-employee status with Payroll. Ensures all required approvals are received prior to processing. Tuition waivers and remission amounts are sent to Financial Aid for posting. Internal tuition payments are forwarded to Bursars staff member to post and to Financial Aid so that the amount can be added to the student's award package. Applies principles of accounting to reconcile student loan detail reports and student past due accounts receivable reports from the third-party vendor with our general ledger; creates journal entries in OurDay as needed; creates, maintains, and reconciles manual control ledgers pursuant to federal and state loan program guidelines. Accurately and timely completes monthly reconciliations, including the addition of the Tuition Waivers program. Assist with the scheduling of student stipends. Verify the accuracy of the payment method, term, and fund source based on information found on the student ledger card. Process interterm balance transfers. Applies the principles of accounting theory to perform complex and accurate professional accounting duties in the creation and maintenance of interim and year-end Student Accounts audit schedules.

This position reports to the Student Accounting Supervisor, who will provide general supervision and oversight. Once fully-trained, the employee is expected to make routine decisions independently.

Job Responsibilities:

20%- Processes all Authorization of Financial Support (AFS) forms submitted to Student Accounting. Verifies non-employee status with Payroll. Ensures all required approvals are received prior to processing. Tuition waivers and remission amounts are sent to Financial Aid for posting. Internal tuition payments are forwarded to Bursars staff member to post and to Financial Aid so that the amount can be added to the student's award package.

15%- Assist with the scheduling of student stipends. Verify the accuracy of the payment method, term, and fund source based on information found on the student ledger card. Processes all transactions for student receivable accounts, including posting journal and ledger entries, computation of tuition and fees due, and posting of academic charge distribution as needed.

10% Responsible for reconciliation of student balance holds. Maintains an up-to-date list of students with past due balance holds and conducts outbound phone/email outreach as needed. When required, responsible for adjusting student accounts in the Student Information System for payments rejected by TouchNet and then notifying the student in order to make arrangements for a new payment.

10%- Serves as the primary customer service point of contact for the Bursar's Office. Assist students and other clients with all issues regarding Student Accounting processing, including verification of bills, refund of loans, and verification of payments made. Coordinate with Financial Aid, Office of Enrollment Management, and Colleges as needed to resolve any issues according to University policy.

10%- Applies prin