EXECUTIVE SECRETARY I OPT. UV UMP

Job Requisition ID: 43661 
 Closing Date/Time: 01/08/2025; 11:59pm​
Agency: Department of Revenue
Class Title: EXEC SECRETARY I - 14031 
Skill Option: Keyboarding - Clerical - UMP Certificate 
Bilingual Option: None 
Salary: $4,246 - $5,701/monthly (Anticipated Salary for Non-State $4,246)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 43661

 

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

 

Position Overview

Would you like to work for a professional organization which provides steady hours and an exceptional benefits package? How about a workplace with career and personal growth opportunities? Then consider working for the Illinois Department of Revenue. We are hiring an Executive Secretary I for our Alcohol, Tobacco, & Fuel Division (ATFD) located in Springfield IL. This position supports the work of the Division by performing secretarial and clerical duties, such as composing letters, memos, and reports; assisting with mailing projects; completing a variety of personnel forms; initiating requests for equipment, services, and supplies; and maintaining timekeeping records for staff. If you have excellent interpersonal and organizational skills, have the ability to make decisions independently, and are proficient with using word processing and spreadsheet software, then we want you!  Don’t let this opportunity pass you by. Apply now before time runs out!

 

The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, thirteen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).

Essential Functions

• Under direction, performs administrative secretarial duties for the Division Manager and administrative staff in the Alcohol, Tobacco & Fuel Division (ATFD) of the Account Processing Administration (APA).
• Performs complex clerical duties requiring independent decision-making.
• Serves as Division timekeeper.
• Serves as receptionist for the Division.
• Coordinates reporting and special project assignments for the Division Manager.
• Maintains budget records for the Division Manager relative to personal services, equipment, overtime, etc.
• Attends and participates in Division Staff meetings.
• Performs other duties as required or assigned