Office & Administrative Manager

Simpson Strong-Tie is a leader in engineered structural connectors, software, and solutions for the building industry. We maintain a reputation as a trusted manufacturer, partner, and corporate citizen committed to our customers and employees.

Our founder, Barc Simpson established 9 Principles of Business we live out as company values and have made Simpson Strong-Tie an inspiring place to work since 1956. Our team of talented people are dedicated to our shared mission: to provide solutions that help people design and build safer, stronger structures.

Learn about our company culture directly from our team.

YOU

The Office Manager is responsible for overseeing office operations, facility maintenance, and administrative functions to ensure a well-organized, efficient, and safe workplace. This role involves coordinating office administration, procedures, and building upkeep while managing a wide range of executive support tasks.

An energetic and adaptable professional, the Office Manager thrives in a dynamic environment, handling multiple responsibilities with minimal supervision. Highly organized and flexible, they excel at maintaining efficiency, fostering a productive workplace, and supporting a diverse team.

WHAT YOU’LL BE DOING (% of Time)

Office Operations (40%)

• Oversee daily office operations, ensuring administrative needs are met and acting as the main point of contact for internal and external stakeholders.
• Manage office supplies, equipment, and inventory by placing orders, monitoring stock levels, and ensuring operational efficiency; handle ad hoc tasks as needed, including errands and supply runs.
• Coordinate meetings, events, and visits, including travel arrangements, catering, room bookings, and on-site setup.
• Research and negotiate with venues and catering providers; manage supplier relationships and procurement of office necessities (e.g., stationery, business cards, equipment, vending, courier services, hotel accommodations).
• Ensure the office is clean, organized, and fully functional by overseeing maintenance, cleaning services, and general facility upkeep.
• Plan and organize internal office events and employee-related activities to foster team connection, strengthen company culture, and drive employee engagement.
• Manage office budget and expenses; track spending, ensure cost-efficiency, and handle vendor contracts and invoice processing.
• Ensure effective communication and coordination across teams; implement and maintain office procedures and policies.

Executive Administrative Support (40%)

• Coordinate and manage travel arrangements including booking domestic and international flights, lodging, and transportation.
• Manage calendars by scheduling and prioritizing meetings across time zones, avoiding conflicts and aligning with business needs.
• Prepare and submit expense reports in a timely and accurate manner, ensuring compliance with company policies.
• Create PowerPoint presentations with key messages for executive meetings, leadership updates, and team communications, ensuring clear and visually effective content.
• Provide general administrative support, including preparing reports, correspondence, and miscellaneous projects.

Facility Maintenance, Building Security & Safety (20%)

• Manage building security, including access control and distribution of access cards and office keys. Ensure safety and security measures align with company policies.
• Administer the badge access system, enforcing company guidelines and removing access for separated employees.
• Collaborate with EH&S to develop evacuation plans, conduct annual drills, and ensure compliance with health and safety regulations.
• Maintain agreements for office equipment and supplies, ensuring cost-effective maintenance and pricing.
• Oversee facility maintenance, repairs, and office layout planning. Manage facility-related expenses.
• Serve as the primary liaison with building management for offsite needs, including coordination of conference room reservations, office moves, or utilizing spaces outside our designated office areas.

DESIRED SKILLS AND EXPERIENCE

If you can do everything listed above, you’ve got what it takes. Perhaps some of the following would be helpful too:

• Bachelor’s Degree (BA/BS) preferred
• 3 years related experience
• Writing Skills: Ability to write in a