Events Senior Specialist

Who are we?

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.

A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You’ll work across teams, influence key decisions, and help shape the path forward. You’ll find belonging, purpose, and a team that welcomes you—because when you feel valued, you’re empowered to do your best work.

Job Summary

Equinix Global Events is seeking a skilled and proactive Sr. Specialist, Event Logistics, to join our award-winning team. This role will manage a variety of external trade shows and customer events, as well as internal off-sites, including logistics management, budgeting, vendor coordination, and on-site execution, while collaborating closely with internal stakeholders, marketing, and external partners.

 

The ideal candidate is a strategic thinker who thrives in a fast-paced environment, demonstrates ownership and initiative, and is committed to delivering high-impact experiences that reflect the Equinix brand and values.

 

Responsibilities

Event Management & Execution

• Planning and execution of assigned tradeshows, conferences, meetings, and off-site events, managing all logistics from start to finish

• Develop and manage event budgets, timelines, and deliverables, including tracking spend, creating purchase orders, processing invoices, and post-event reconciliation

• Review and manage contracts, coordinate signature workflows, and ensure all terms align with event requirements

• Plan and manage all event logistics, including food and beverage, registration, audiovisual, room setup, and vendor oversight

• Identify and secure off-site venues aligned with event objectives, managing all related logistics and planning

• Serve as the primary point of contact for vendors, venues, and internal stakeholders, handling all communications and coordination, from contract negotiation through on-site execution

• Develop the logistics event run of show and manage guest registration and on-site experience

• Guide the development of themes, agendas, and program design that cater to the event and audience needs

• Participate in or lead planning calls, drive meeting follow-ups, and ensure cross-functional alignment for shared event initiatives

• Guide the development of themes, agendas, and program design that cater to the event and audience needs

 

Post-event Analysis

• Partner with stakeholders to evaluate event performance and recommend strategic improvements for future participation

• Negotiate contracts and secure preference for future events as needed

• Lead final budget reconciliation and ensure all documentation is captured

 

Leadership & Influence

• Model and promote Equinix culture and values

• Build trust with stakeholders through proactive communication and accountability

• Adapt plans to navigate changing priorities or challenges

 

Qualifications

• Bachelor’s degree or equivalent experience

• 4+ years of experience in corporate events, tradeshow management, or experiential marketing

• Demonstrated success in independently managing events of varying size and complexity

• Strong project management, budgeting, and organizational skills

• Excellent written and verbal communication skills

• Ability to manage multiple priorities with professionalism and adaptability

• Experience with event platforms (e.g., Cvent, Jifflenow, Teams, Sharepoint), Airtable, Smartsheet, Salesforce, or related tools is a plus

• Willingness and ability to travel up to 50%

The targeted pay range for this position in the following location is / locations are:

United States - Redwood City Office GHQ : 96,000 - 144,00