Student Accounts Specialist

Description

Position Title: Student Accounts Specialist

Operational Unit: Finance

Classification: Specialist II                                                     

Status (exempt or non-exempt): Non-Exempt

Salary: $20.13-20.53 per hour        

Reports To: Director of Business Services 

Percentage: 100% (40 hours per week)

Annual/Academic year: Annual Basis (12 month position)

Benefits and Insurances

• Employer premium support for Medical, Dental and Vision Insurance
• Optional employee paid insurance - life, AD&D, Short Term Disability
• Paid time off – vacation, personal hours, sick
• Paid holidays
• Oregon PERS retirement
• Tuition waivers

This Position Application closes on: 5.16.2025

An Application is complete when the following have been uploaded:

• A Resume
• A Cover Letter

Oregon Coast Community College (OCCC) is shaping the future of higher education in Lincoln County.

In support of our mission, all OCCC employees demonstrate commitment to: 

• Participation in cross-functional collaboration across the College. 
• Continuous improvement. 
• Understanding that student success is at the center of every staff position at the College. 
• Having an entrepreneurial mindset and propensity to “see what is possible.” 
• Exhibit collegiality and respect for everyone. 
• Being excited about and committed to advancing OCCC’s future: continued independent accreditation, growth and a great place to work. 

POSITION SUMMARY

Under the general direction of the Director of Business Services, this position performs all functions related to the management of student accounts and their collections.

DUTIES & RESPONSIBILITIES

Financial Aid & Student Ledger Card Maintenance

• Applies charges, financial aid, scholarships, student and agency payments, waivers, holds and other entries to student ledger cards within the electronic student information system.
• Processes financial aid stipends for submission to Bankmobile.
• Notifies the Director of Business Services of any bank or wire transfers that are needed.

Cash Receipts & Collections

• Meets with students regarding account status.
• Works directly with students to take payments or create payment plans when needed.
• Reconciles daily receipts of student and agency payments and prepares the necessary bank deposits and journal entries for posting to the general ledger.
• Prepares and sends billing statements to students and agencies as needed.
• Prepares account analysis and aging reports and works with the Director of Business Services to determine appropriate action for past due accounts.
• Manages the collections process for delinquent accounts, including communication with students and the Oregon Department of Revenue.

Reconciliations

• Prepares monthly reconciliations of financial aid between the third-party financial aid processor, the student information system and the general ledger system.
• Prepares monthly reconciliations of accounts receivable between the student information system and the general ledger system.

1098T

• Annually reconciles and prepares 1098-Ts for students.
• Submits data to the IRS annually.

Miscellaneous

• Participates in student orientations, providing students with information regarding Bankmobile and/or their college account.
• Supports Student Affairs student outreach through Welcome Week, OCCC Cares and related activities.
• Maintains physical and electronic filing systems related to Student Accounts.
• Performs other duties or tasks as assigned.

The list of essential functions is intended to be representative of the tasks performed by this position. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

SUPERVISES THE FOLLOWING STAFF

This position does not supervise but may direct the work of a student worker.

Requirements

Minimum Qualifications:

• Minimum of a high school diploma or equivalent.
• Two (2) years of accounts receivable or progressively responsible accounting/bookkeeping experience (College coursework may be substituted for up to one (1) year of this requirement.)