Executive Assistant Senior

Department:

10039 Enterprise Corporate - Administration: Executive Assistants

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

This is a Mon-Fri business hours hybrid role requiring on-site work in Charlotte and offering work from home opportunity.

Pay Range

$43.30 - $64.95

Under general direction, performs a wide variety of administrative duties in support of senior executive (e.g., Executive Vice President, Dean, etc.) frequently interacting with high-level officials, board members and leadership. Requires the ability to act as an extension of the executive, thinking and planning, to manage his/her time in the most effective and efficient manner. Responsible for complex calendar management, travel and meeting/event coordination and project support. Maintains details of a highly confidential nature.

Primary Function

• Functions as point of contact for executive.
• Anticipates needs of executive. Arranges, coordinates, prepares meeting materials, and receives direction from others to apprise leader, so he/she is as prepared and organized as possible.
• Manages the executive's calendar by making decisions about requested meetings, discusses with executive as appropriate, and schedule's locations and resources needed.
• Optimizes executive's travel schedules and expedites expense report.
• Responds to inquiries and sensitive questions in a professional manner and takes initiative to refer to the most appropriate Medical Center official.
• Provides administrative support at meetings of significance.
• Assists in administration of departmental budget.
• Manages a wide variety of projects through planning, implementation, and evaluation. Oversees the work of contributors. Prepares periodic analyses and reports reflecting progress and trends. Identifies opportunities for improvement and facilitates implementation as appropriate.
• Compiles confidential Medical Center information using judgment and discretion as to appropriate action.
• Composes correspondence and signs on behalf of executive as appropriate.
• Coordinates administrative support functions of office.
• Directly supervises or leads administrative staff in department.

Education/Experience

Associate degree in business administration or related field of study, four years administrative assistant experience at the senior level; or an equivalent combination of education and experience.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

About Advocate Health 

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health s