Administrative Assistant of Marketing and Management/Entrepreneurship

Position Title:

Administrative Assistant of Marketing and Management/Entrepreneurship

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:

Experience providing administrative support
Experience providing executive-level support
Experience coordinating event and meeting logistics
Experience providing customer service and support

Job Description:

Iowa State University's Debbie and Jerry Ivy College of Business is looking for an Administrative Specialist II to give executive support to Department Chairs and oversee the administration for both the Marketing Department and the Department of Management and Entrepreneurship.

This role falls under the direct supervision of department chairs and oversees department operations. An ideal candidate should have strong interpersonal, written, and oral communication abilities, along with independent decision-making, and multitasking capabilities, even in high-pressure situations. A friendly, professional manner is required, as well as confidentiality, especially when interacting with a culturally diverse constituency. Proficiency with Microsoft Office applications (Excel, Outlook, Word) is crucial, while familiarity with file-sharing systems like CyBox or equivalents is advantageous. Additionally, a readiness to learn the university’s Workday software and related tools is necessary.

Example of Duties:

• Providing high-level administrative support to the department chairs

• Organizing calendars and course schedules

• Helping students by providing information

• Managing funds for the department

• Coordinating conferences, speaker events, and meetings

• Assisting with faculty recruitment and advancement processes

• Refreshing content on the website

Level Guidelines:
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

This position has a consideration date of Tuesday July 30th. All application materials must be submitted prior to this date.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date:

July 23, 2024

Posting Close Date:

August 5, 2024

Job Requisition Number:

R15146