Assistant To Head of Legal Operations and Counsel, Legal Operations

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on- air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

Company Overview

The Office of the Chief Legal Officer at Creative Artists Agency (CAA) provides dedicated legal support in the areas of litigation, corporate transactions, compliance, advice and counseling, and governmental affairs. We support CAA’s needs when it comes to commercial, talent agency and employment laws, among other legal areas. CAA’s Legal Operations team plays an important part in managing the agency’s processes for client onboarding, immigration proceedings, and commissions, as well as commercial transactions involving CAA generally. The Senior Paralegal – Legal Operations role supports all aspects of the Company's operational matters, negotiates various commercial and vendor agreements, and supports general departmental matters. The Senior Paralegal will strategically provide efficient and high-quality service to internal and external stakeholders, implement commercial transaction and service policies in a rapidly-growing and fast paced Company, and support the business needs of the Company, its clients and its employees.

Every member of CAA’s legal team is expected to be a values-driven, results-oriented leader who provides services with the highest level of professionalism, competence and efficacy. 

Position Overview

The Assistant will support both our Head of Legal Operations and Counsel, Legal Operations within the Office of the Chief Legal Officer. The position leads the offices for two highly busy executives and requires someone who will be comfortable working with individuals in a variety of roles both within and outside of the agency.  The Assistant’s tasks will vary, but day-to-day responsibilities will include the following:

Key Responsibilities

• Coordinate itineraries and submit monthly expense reports

• File documents as needed

• Handle high-volume scheduling and calls

• Liaise with external attorneys and internal departments

• Manage own responsibilities with minimal supervision

• Provide administrative support to multiple executives

• Provide research and documentation on legal matters as needed

• Redline documents as needed

• Resolve items that can be handled directly by an assistant

• Review policies and other legal documents as needed

Qualifications

• Bachelor’s Degree preferred

• 1 or more years of administrative experience in a fast-paced, demanding environment

• Proficiency in Microsoft Office applications (Excel, Outlook, PowerPoint, Word, etc.)

• Proficiency in e-signature applications (Adobe, DocuSign, etc.)

• Superior communication and organizational skills

Key Attributes

• Ability to address and respond to needs and issues quickly without compromising accuracy or attention to detail

• Ability to exercise good judgment and take initiative

• Ability to handle confidential information discreetly and with sensitivity

• Ability to manage multiple on-going matters at once by multi-tasking and prioritizing tasks effectively

• Ability to work in a dynamic organization, relate to clients, show empathy while delivering customer service, and build relationships with others within the organization to facilitate