Administrative Associate (Augmented)

Department: Human Resources

Employment Type: Contract

Location: Kyger Creek

Reporting To: Department Manager or Designee

Compensation: $21.23 - $29.24 / hour

Description

Contract Position through Third Party

Responsible for performing administrative support duties within the assigned area.  Responsibilities are specific to the job location (i.e. plant, department, etc.).

Expected to align personal goals with OVEC/IKEC Strategic Business Plan, it’s the Mission, Vision and Values, as well as its Diversity, Equity and Inclusion efforts.

Employees are expected to actively support the OVEC-IKEC Strategic Plan.  Listed below are the five sections of the plan and a brief overview of each.

• Zero Harm
  • Follow our Safety Guiding Principles
    • All injuries are preventable
    • All employees are responsible for preventing injuries
    • Plan safety into your work
    • Look out for one another
• Provider of Choice
  • Commit to being a good steward of the environment and satisfy our environmental compliance obligations
  • Be mindful of fiscal responsibilities
  • Provide quality work for a reliable and efficient product
• Culture of Engagement
  • Be positive and open to new ideas
  • Be an active listener
  • Be accountable for your position
• Operational Excellence
  • Be an active participant in training sessions and meetings
  • Be proficient at your job and know its role in how it impacts the company’s performance
  • Actively pursue and/or provide training and developmental opportunities for yourself and others
• Continuous Improvement 
  • Continuously seek and embrace change
  • Create solutions to problems
  • Be engaged and take an active role in continuous improvement activities

Employees are expected to follow the content of the Gears for Success booklet, including embracing Our Values.  The Gears for Success contains the following five “gears” and describes our cultural expectations at OVEC-IKEC.

• Vision
  • Promote a safe, reliable and cost-effective culture
  • Be a collaborative team player
  • Understand what excellence looks like and strive to reach it
• Leadership
  • Understand that everyone has a leadership role
  • Cast a positive shadow
  • Be professional and respectful of others in your behaviors and communications with others
• Employee Engagement
  • Be coachable – accept coaching and feedback to improve not only your performance, but that of the entire team. Utilize the OVEC coaching model.
  • Be self-motivated, adaptable, actively engaged and proactive
  • Cooperate with others
• Accountability
  • Be accountable – take pride, ownership and responsibility in the work that you do
  • Be timely and punctual
  • Be productive
• Continuous Improvement
  • Develop and maintain a cross-functional, helping behavior
  • Bring solutions to problems
  • Relentlessly pursue improvement to our production processes

Employees are expected to follow the contents of the OVEC-IKEC Code of Business Conduct.  The Code defines both the ethical and legal standards by which employees are expected to operate every day.  It is the responsibility of each of us to maintain the highest level of personal integrity in all of our work efforts.  

Key Responsibilities

Dependent upon experience and education, key responsibilities may include more difficult and responsible administrative activities.

• Under supervision, perform basic, routine administrative duties, following well defined, standard procedures; compile reports, review various Maximo reports and ensure corrections are made as needed. 
• Assist with document processing, proof reading, posting ledgers, sorting, summarizing and calculating data.
• Assist in filing and retrieval of information in both hard copy and electronic formats.
• Assist with preparation of routine departmental reports and correspondence; answer telephone, take messages, and communicate via electronic mail (Company email system), as necessary; receive and distribute incoming and outgoing mail; use keyboard (computer/typewriter) to enter data; operate a wide variety of electronic and mechanical office equipment.  
• Perform duties in accordance with the Company’s procedures, practices, and safety