Director of Facilities, full time, $91,936 - $97,533/yr

Job Type Full-time Description

DEPARTMENT: Administration

POSITION Director of Facilities

LOCATION: 393 Main Street, Greenfield

STATUS: Exempt

SUPERVISOR: Associate Director of Operations

POSITION SUMMARY

The Director of Facilities reports to the Associate Director of Operations serving as an integral member of the operations management team. They are responsible for the management of the facilities, developing and implementing policies and procedures, and management systems, and contribute to the development of the agency’s strategic goals. Supervises the Facilities Coordinator, Facilities Associates, and Custodians. Oversight of facilities includes all owned and leased agency facilities throughout Franklin, Hampshire, and Western Hampden counties, including 8 Early Education and Care sites. Through ongoing assessment, monitoring, reporting and planning, ensures healthy and safe physical environments for very young children and their families, participants/clients, and staff in compliance with all local, state and federal regulations and guidelines. 

ESSENTIAL RESPONSIBILITIES

1. Responsible for the management of all owned and leased agency facilities, approximately 25 sites total, throughout Franklin, Hampshire, and Western Hampden counties, including 8 Early Education and Care sites.
2. Assess current systems for facility management and implement effective ongoing processes for oversight of facilities, including systems for regular assessment, monitoring, reporting and planning.
3. Ensure compliance in all areas of responsibility, including city, state, federal, and Head Start and Child Care regulations.
4. Develop facilities budget, and long-term facilities planning with the Associate Director of Operations.
5. Oversee repairs, improvements, and maintenance of building structures, mechanical systems, interior surfaces, utilities, doors and locks, windows, and hardware. Coordinate the care of grounds for all Community Action sites, including lawn mowing, snow removal, and repair of playgrounds.
6. Manage preventive maintenance, including but not limited to: annual fire extinguisher inspections, smoke detector testing, carbon monoxide detector testing, sprinkler testing, exit light testing, emergency light testing, regular health and safety checks, annual security and alarm system checks, and annual site fire drills.
7. Ensure compliance with city, state, federal, and Head Start and Child Care regulations, and work closely with local building and fire inspectors to secure occupancy and other required permits.
8. Assess and make recommendations regarding the need for outside contractors to complete projects and create specifications and successful bids according to all established guidelines.
9. Organize and oversee any renovations undertaken. Work with Architects, city planners and other parties if renovations are in coordination with property owners or other funders. Inspect work for adherence to plans, quality, and completeness.
10. Demonstrate working knowledge of occupational hazards and corresponding safety precautions necessary for the safe performance of assigned duties throughout the department.
11. Assess and make recommendations regarding the need for resources, upgrades, or renovations in alignment with agency goals.
12. Manage purchasing for maintenance needs through the agency.
13. Monitor, track, and report regularly facility matters, inventory of supplies, equipment, preventive maintenance, and safety concerns in the agency database system for all Community Action sites. 
14. Coordinate responses to reports from building inspector, health inspector, fire department, boiler inspector, and other inspectors and agencies.
15. Manage and facilitate multidisciplinary Safety Committee, providing reports and recommendations to Department Directors and other committee members.
16. Supervise Facilities Associates and Facilities Assistants, prioritize and delegate work, and ensure that work completed is timely, of high quality, and in compliance with all guidelines and agency policies and procedures.
17. Selects, trains/orients, and supervises department personnel. 
18. Inspires and motivates others to achieve increasing levels of performance excellence. Takes an active leadership role in valuing and promoting different perspectives and opinions and approaches throughout the agency. 
19. Evaluates performance and recommends compensation, promotions, and disciplinary actions. 

20. Must adhere to all agency and Head Start standards of conduct.

21. Required to travel regularly throughout the agency service area, to all Community Action sites and service locations, and occasionally out o