Associate Portfolio Manager - Mortgage Warehouse Lending

How would you like to join one of the most highly regarded financial institutions in New Jersey with deep roots in the community?  Provident is a successful and highly regarded multi-billion-dollar bank that continues to grow with branches in New Jersey, Eastern Pennsylvania and New York.  Our longevity is a testament to our commitment to placing our employees, customers, and the communities we serve at the center of all we do.  At Provident Bank, we are committed to enhancing our customer and employees’ experience. 

 

POSITION OVERVIEW:

The Associate Portfolio Manager – Mortgage Warehouse Lending supports the day‑to‑day administration and ongoing management of mortgage warehouse lending relationships. This role serves as a hybrid position combining operational oversight and portfolio support responsibilities, including loan administration, collateral monitoring, client servicing, and credit/portfolio reporting.

The Associate Portfolio Manager works closely with Portfolio Manager, and Mortgage Warehouse Operations Manager to ensure warehouse facilities are administered in accordance with approved credit terms, internal policies, and regulatory requirements, while maintaining strong client relationships and mitigating risk to the Bank.

 

KEY RESPONSIBILITIES:

Warehouse Lending Administration

• Support the administration of mortgage warehouse lending facilities, including onboarding of new clients, facility setup, and ongoing maintenance.
• Review and process daily funding requests, paydowns, collateral shipping/deliver7, and servicing activities in accordance with approved agreements.
• Monitor collateral eligibility, advance rates, and concentration limits.
• Perform reconciliations related to loan balances, deposit accounts, and collateral reporting.
• Identify exceptions, discrepancies, or potential risks and escalate appropriately.

 

Portfolio Management Support

• Assist Portfolio Managers with ongoing relationship management for assigned warehouse lending clients.
• Prepare portfolio monitoring reports, trend analysis, and exposure summaries for management and credit review.
• Support periodic client reviews, renewals, and amendments by gathering documentation, financials, and covenant compliance certificates.
• Participate in client calls and meetings as needed to support service delivery and issue resolution.

 

Collaboration, Process Improvement and Special Projects

• Work closely with Credit, Loan Operations, Treasury, and Technology teams to support efficient workflow and system accuracy.
• Assist in review and implantation of new warehouse loan software system anticipated to be implemented in 2026.
• Be lead trainer for both internal and external clients with new system.

MINIMUM QUALIFICATIONS:

• High school diploma or GED required.
• Five years’ experience in Mortgage Warehouse Lending operations, related Mortgage Industry experience or commercial loan operations.
• Ability to muti-task with attention to detail.

• Effective communication and relationship‑building skills.
• Problem‑solving and analytical thinking
• Collaboration across functional teams

• Prominent level of integrity and professionalism
• Good understanding of financial institution products and services.
• Good understanding of computer spread sheet and word processing software.
• Must be computer adept with the ability to master WLS collateral system.

 

WORKING CONDITIONS

Work is mainly performed in a normal office environment.  Noise levels usually are moderate. May also involve travel to customers and property locations.

• Prolonged sitting
• Lifting from 5 to 10 lbs. (printer paper, storage boxes)
• Occasional bending or overhead lifting (storing files or boxes)
• The hazards are mainly those present in a normal office setting.

 

This job description may not be all-inclusive. Employees are expected to perform other duties as assigned and directed by management. Job descriptions and duties may be modified when deemed appropriate by management.

 

Provident Bank recognizes and supports the importance of creating a socially and culturally diverse employee base. We understand, value, and appreciate the unique perspectives that a diverse workforce can contribute to our organization. We pu