Project Specialist - Office of the Provost

The University of Southern Maine invites applicants for a Project Specialist position that will support the Office of the Provost.  We seek a Project Specialist who will provide direct project coordination and support for a variety of initiatives in the Office of the Provost and the Academic Affairs Division.  

As the Project Specialist, this position is responsible for the management, supervision, and administration of the Office of the Provost and Academic Affairs and often serves as the central point of contact for communication with key internal and external stakeholders.  The Project Specialist ensures that the office runs efficiently and effectively in supporting students, faculty, staff, trustees and the community in a professional, friendly, effective and timely way, in support of the mission of the university.

Duties include, but are not limited to:

• Coordinating team meetings which include special projects/initiatives.
• Facilitating and assisting in the preparation of executive level presentations.  
• Ensuring appropriate stakeholders are involved in relevant planning and decision-making processes.
• Overseeing the management and prioritizing access of the Provost’s calendar.  
• Facilitating personnel actions which include tracking faculty appointments, reappointments, sabbatical, post tenure, promotions, and tenure.  
• Preparing and submitting tenure materials for President and Vice Chancellor approval.
• Coordinating travel for the Provost.

The Office of the Provost ensures that the University of Southern Maine provides students with a world-class education, preparing them with the knowledge, skills, and experiences necessary to thrive in an ever-changing global landscape. We are committed to enhancing the quality of our academic programs, expanding research/creativity/scholarship opportunities, and fostering a vibrant campus community where every student feels valued and empowered.

This is a full-time position located on our Portland Campus with a starting annual salary up to $62,000 with benefits.  

The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

To learn more, please review the Benefits Information Summary.  

The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.  USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. 

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement.  We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community.

We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. 

Required Qualifications