Executive Administrative Assistant

Job Description

Work Arrangement:

This role is categorized as hybrid. This means the successful candidate is expected to report to Sunnyvale or Mountain View, CA three times per week, at minimum.

We are seeking an experienced Executive Administrative Assistant to support multiple Senior Leaders and Executives within our Software and Services organization. The position will provide administrative support, ensuring smooth operations, back up support as required and effective communication for this dynamic group. The role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, flexibility and an insatiable desire to collaborate are all required to be successful in the role.

What You’ll Do:

• Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangement, scheduling meetings, and managing expenses.
• Project Management: Assist with projects, ensuring deadlines are met and objectives are achieved. Track project progress and provide updates, as necessary.
• Document Preparation: Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Team Coordination: Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items.
• Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.
• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Event Planning : Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed.

Your Skills & Abilities (Required Qualifications):

• 1-3+ years’ experience as an Executive Administrative Assistant supporting Senior level Executives/Leaders is required
• Demonstrate a high-level of integrity and discretion handling confidential matters
• Demonstrated ability to operate in a fast-paced, dynamic environment
• Ability to look ahead, proactive anticipation of leader and business needs
• Demonstrated ability to work independently in an ever-changing environment
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Highly proficient verbal and written communication skills
• Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy are required
• Must be flexible and demonstrate strong learning agility

Skills that will give you a competitive edge:

• Associate or bachelor’s degree
• Professional training and/or certification(s) in administrative skills/support
• Previous experience supporting within tech or software work environments

Relocation:

• This job is not eligible for relocation benefits.  Any relocation costs would be the responsibility of the selected candidate.

Compensation:

The compensation information is a good faith estimate only. It is based on what a successful applicant might be paid in accordance with applicable state laws.

The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position, as well as geography of the selected candidate.

• The salary range for this role is $59,900 - $91,800. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.
• Bonus Potenti