Executive Assistant - Hybrid

Overview

Quest Diagnostics is seeking an Executive Assistant to support a leader on our executive team. This is a hybrid position and would require in office time in our Secaucus, NJ headquarters. The Executive Assistant will be responsible for the coordination of activities and ensuring timely flow of information. This position handles the details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. The Executive Assistant will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and the ability to organize and maintain administrative processes is essential to this position.   

Responsibilities

• Manage external contacts, proactively understanding who they are, which are priority contacts and keeping track of periodic communication needed for priority contacts. 
• Ability to anticipate needs and proactively bring together appropriate people and resources to support the executive in addressing issues. 
• Manage the daily schedule, ensuring that the schedule is communicated 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary. 
• Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events. 
• Manage travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information, marketing materials, and other necessary preparations. 
• Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. 
• Handle confidential information in a professional and discreet manner. 
• Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed. 
• Process and maintain expenses.
• Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
• Perform other duties as assigned to meet the business needs or customer requirements.

Qualifications

• Minimum eight years administrative work experience supporting C-level Executives.
• High School diploma required.
• Extensive experience in administrative preparation of board presentations.
• Proper telephone etiquette to handle inquiries.
• Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with employees at all levels and outside contacts.
• Handle confidential information in a professional and discreet manner.
• Advanced computer skills (Word, Excel, PowerPoint)
• Ability to stay focused, efficient, and effective in managing multiple tasks and projects with competing priorities and deadlines
• Strong organizational skills.
• Ability to analyze and solve problems.
• Ability to maintain professional and tactful demeanor to diffuse emotional situations in a calm manner.
• Ability to handle a variety of situations independently without supervisor review.

About Quest Diagnostics

Quest Diagnostics empowers people to take action to improve health outcomes. Derived from the world's largest database of clinical lab results, our diagnostic insights reveal new avenues to identify and treat disease, inspire healthy behaviors and improve health care management. Quest Diagnostics annually serves one in three adult Americans and half the physicians and hospitals in the United States, and our nearly 50,000 employees understand that, in the right hands and with the right context, our diagnostic insights can inspire actions that transform lives. 

The company offers the broadest access to diagnostic testing services through its network of laboratories and patient service centers and provides interpretive consultation through its extensive medical and scientific staff. Quest Diagnostics also provides services to employers, life insurance companies, other commercial labs, clinics, health plans, government agencies, and organizations involved in clinical trials research.

Awards/Recognitions

• FORTUNE magazine's "World's Most Admired Companies" list for 10 consecutive years; one of only five companies to attain Most Admired status in the "Health Care, Pharmacy and Other Services" industry category. 
• Fortune magazine’s Fortune 500 list
• Forbes® Global 2000
• Forbes®' America's Best Employers List for third consecutive y