Facility Director

Job Description

This position is an integral part of the community management team, who is responsible for ensuring the community is maintained in first-class condition. The Facility Director’s primary responsibility is to oversee the operation, repair and maintenance of association-owned properties (including, but not limited to the Amenity Center, entry buildings, common ground) as well as individual home-site landscape maintenance, in accordance with the Associations Governing Documents and adopted policies, rules and regulations.

ESSENTIAL DUTIES:

·        Prepare bid specifications and make recommendations for the award of contracts.

·        Ensure that contractors have and maintain on file with the Association current certificates of insurance and W-9 forms.

·        Directs and evaluates the work of contractors in maintaining the property including but not limited to landscape and grounds maintenance, HVAC, pool maintenance, etc.

·        Inspect facility and properties routinely, but not less than weekly.

·        Cause to be maintained and repaired all site improvements, buildings and facilities; including but not limited to, signage, paving, sidewalks, fences, gates, sports courts, lighting, plumbing, electrical, HVAC, fitness equipment and other community amenities and property.

·        Oversee operation, repair and maintenance of access control, fire and security systems.

·        Provide janitorial/support staffing for community events and facility rentals.

·        Oversee the setting up of rooms based on information provided by office staff and the Lifestyle Director. Daily moving of tables and chairs. Occasional weekend set up, including a stage.

·        Within 24 hours of a room rental, provides a written inspection report outlining any damage or extra cleaning charges. Maintains records of staff time and other expenses incurred for rental events.

·        Establish and maintain preventative maintenance schedules.

·        Maintain property in condition to pass any required inspections, i.e. pools and spas.

·        Complete repair work orders in a timely manner using in-house staff or contractors, as appropriate.

·        Order equipment, parts and supplies. Maintain adequate stock of frequently used items.

·        Maintain updated facility records including warranty information, furniture, fixture and equipment lists, building/landscaping plans etc.

·        Respond to after-hours emergencies.

·        Operate clubhouse audio, video, lighting and IT systems.

·        Work with the Executive Director and other association staff members in maintaining the community standards.

·        Maintain awareness of the community “fit and finish” and work with management team in correction or upgrade of any conditions that are not consistent with the community standards. Be observant to detect maintenance needs throughout the community.

·        Be conversant with association rules and regulations and safety practices in order to assist with compliance.

·        Provide statistical reports and analysis on utility usage, work orders processed and useful life estimates of association assets, etc, as required.

·        Provide weekly report documenting activities, issues, problems or concerns to Executive Director.

·        Assist in annual budget preparation and monitor departmental performance against adopted budget.

·        Review and authorize departmental expenses.

·        Attend and assist in the conduct of all staff and Association meetings.

·        Lead the landscape and maintenance committee meetings.

·        Attend seminars and classes as assigned.

·        Maintain project lists.

·        Perform other duties as assigned.

·        Work is conducted both indoors and outdoors. Employee must be able to work outdoors in various weather conditions, particularly high heat and to walk long distances to perform physical inspections.

·        Employee must be able to repetitively lift and carry up to 75 lbs, climb lad