Administrative Team Support I, I-II-III - Hybrid

Job Description

DUTIES:

• Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills

• Review priorities with management as necessary

• Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements

• Requires basic knowledge of Company policies and practices

• Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as, specialized terminology commensurate with the position

• Interact with internal and external clients

• Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets

• Coordinate regular travel arrangements, basic domestic and international

• Write or answer routine correspondence as directed; i.e., form letters with mail merge

• Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management

• Ensure accuracy (i.e., proofreading, grammar)

• Maintain databases, general and department or Division specific applications

• Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports

• Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices

• Occasionally travel in the position

• Multitask daily

• Support the HR hiring process in filling open positions on the team

• Assist with special projects and other duties as assigned by the department as needed

• Perform other work as assigned, including work within your classification throughout the bargaining unit

• Assist in HtR and Workday tasks as needed

Educational Requirement:

• High School Diploma or equivalent

Requirements- Core skills in the following programs:

• Word processing software (e.g., Microsoft Word).

• Email/calendar/scheduling software (e.g., Microsoft Outlook).

• Presentation software (e.g., Microsoft PowerPoint).

• Spreadsheet software (e.g., Microsoft Excel).

• Minimum of 1+ years administrative experience or equivalent.

• Pass the applicable skills/aptitude assessments.

ADDITIONAL JOB FEATURES:
In order to move to the next grade level, based on management’s assessment, the successful incumbent must meet the following:

• Demonstrate competencies and experience in all aspects of the current job; since date of most recent hire.

• For grade 16 (Team Support II), have at least 3 years our Company's administrative experience in the grade 14 (Team Support I) since date of most recent hire.

• For grade 18 (Team Support III), have at least 5 years our Company's administrative experience in the grade 16 (Team Support II); since date of most recent hire.

• Demonstrate competencies and experiences in the requirements for the next higher step.

#MSJR

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: