Administrative Business Partner (Private Capital Team) - New York

About this role

BlackRock is sourcing for a dynamic and enthusiastic Administrative Assistant to support our Long Term Private Capital Team in New York. The ideal candidate is a seasoned professional who has deep experience supporting senior management with global responsibilities in a fast-paced global financial services firm. The candidate should be a team player, extremely motivated, resourceful, organized, communicative, and able to leverage the managers' time by completing tasks independently with strong attention to detail. The position is based in New York.

Responsibilities:

• Provide administrative support several Directors and Managing Directors   

• Responsible for managing their schedules, anticipate necessary background material, directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, ensure managers arrive to meetings on time.

• Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with Executive management and Board members and their assistants.

• Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements.

• Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.

• Process and track expense reports and reimbursements.

• Provide core administrative support such as faxing, filing, and copying.

• Performing ad hoc projects as needed.

• Become familiar with BlackRock Policies and Procedures and implement them in daily tasks.

• Provide back- up telephone coverage for other team members

Qualifications and Skills:

• Excellent phone manner and management a must

• Minimum five years of corporate administrative experience in roles that interfaced with external clients and executive management.

• Must have superior skills in MS Word, Excel, Outlook and proficiency knowledge in PowerPoint

• Experience and proficiency working with automated expense tracking, online travel etc.

• Must have experience processing expenses in Concur

• Ability to perform in a fast paced environment, multitask and interact with senior management under highly demanding condition

• Strong analytical, interpersonal and communication skills

• Excellent organizational skills; detail oriented

• Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment

• High energy level

• Self-starter with the ability to work independently and with minimal guidance; Escalate issues as appropriate

• Ability to work independently, as well as part of a collaborative team, and assume additional responsibilities as required

 

For New York City only: The salary range for this position is $0 - $0 which is the equivalent of $0.00 - $0.00 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including heath care, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the peopl