Director, Student Affairs Budget, Accounting and Reporting

Type of Appointment: Full-Time, Management Personnel Plan (MPP II)

Anticipated Hiring Amount: $12,127 - $13,750 per month (Commensurate with qualifications and experience)

Work Hours: Monday – Friday 8:00am-5:00pm

THE DEPARTMENT:

The Division of Student Affairs supports leadership and administrative support to over twenty-five (25) units with over 300 career positions, and an additional 700 students and 50 limited staff and an annual operating budget of $40M. The Office of the Vice President of Student Affairs is supported by the Chief of Staff and the other members of the Vice President's Executive Team, who are the senior leaders in the division. This includes the offices of Student Affairs, The Dean of Students, The Dean of Students, Student Health & Wellbeing, Inclusion and Belonging, and Operations.

DUTIES AND RESPONSIBILITIES:

Divisional Fiscal Oversight and leadership

• Serves as the primary business administrative officer for the division of Student Affairs and participates in direct report management meetings with the Vice President for Student Affairs as appropriate.
• Serves as the primary business administrator accountable for the following:
• Identification, definition, planning, budgeting, accounting, and reporting of all funds within the division of Student Affairs and related self-supporting enterprise activities and/or auxiliary organizations, to ensure that each fund is used strategically for the purpose intended, is operating within a reasonable annual budget variance, and is solvent with appropriate reserve balances.
• Management of position controls and alignment for divisional resource allocations
• Making recommendations to the Vice President for Student Affairs on all division-wide budget activities, including providing financial and managerial analysis and related reporting that supports division-wide budgetary decisions including forecasting revenues and managing expenditures including position control (salaries and benefits) and operating expenditures.
• Providing budgeting, accounting, and reporting for the division of Student Affairs and related auxiliary organizations requiring comprehensive knowledge of government and not for profit accounting methods (i.e., GAAP, FASB, GASB, UPMIFA and OMB guidelines), and university budget policies and procedures.
• Preparing information for annual audit(s), including providing schedules and reports as appropriate, for the division of Student Affairs and related self-supporting enterprises and/or auxiliary organizations, if any.
• Collaborates with division-wide and campus-wide personnel and serves as a primary business administrator accountable to ensure appropriate internal controls are in place to safeguard assets, and to provide accurate and timely internal and external financial and managerial reporting.
• Leads and provides training to appropriate staff within the division of Student Affairs to ensure effective use of PeopleSoft and Questica, and/or similar or related reporting tools, to achieve appropriate reporting efficiencies and accountability.
• Oversees complex projects requiring considerable coordination with campus constituents as well as the CSU Chancellor’s Office staff as appropriate.
• Exercises considerable discretionary decision making as it pertains to reviewing and preparing necessary journal entry transactions and planning daily tasks and work activities.
• Performs financial planning, budgeting, accounting, and reporting for the division of Student Affairs including: Providing accurate and timely PeopleSoft and Questica, and/or similar or related data maintenance, transaction analysis, reconciliation activities, and related financial and managerial reporting. ◦ Providing recommendations to the Vice President for Student Affairs on how to best achieve strategic goals and ensure compliance with identified rules, regulations and/or policies.
• Responsible for the financial management of the division of Student Affairs state funds (undesignated, designated, and fees), Associated Students Inc., and University Housing Services, and for developing and implementing fiscal policies and procedures to ensure compliance with appropriate campus and systemwide policies, executive orders, as well as the accurate and timely cash management, financial and managerial reporting, and financial account closeout procedures.

Associated Students, Inc.  

• The Director of Student Affairs Budget, Accounting, and Reporting supports Associated Students, Inc. (ASI) and by providing strategic financial insights, compliance guidance, and periodic internal audit support that respects and enhances ASI’s independent financial operations and unique re