Sr. Administrative Assistant

Provide advanced level administrative support to senior management (Vice Presidents/Executives) of Southern Company Gas and subsidiaries to support business operations. 

Functional Expertise:

• Provides administrative support to senior management and direct reports; prepares, reviews, and updates correspondence including letters, memorandums, reports and presentations; answers and screens in-coming call; reviews and screens email; updates organizational charts.
• Schedules and maintains calendar; schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures senior manager fulfills business and personal meeting obligations.
• Plans and coordinates logistics for meetings and special events (e.g., conference rooms, refreshments, audio-visual, and participant invitations)
• Coordinates travel arrangements (e.g., air, hotel, ground transportation, restaurants)
• Coordinates office administrative functions including budget tracking and variance analysis; maintains office supplies; process invoices for payment
• Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials for payment processing.
• Administers the assignment of pagers and cell phones (as applicable); updated phone/pager list. 

Business Acumen:

• Serves as administrative resource for internal employees; provides information and interpretation of Company policy and procedures; assists in the understanding of and compliance with Company guidelines.
• Processes confidential information and maintains strict confidentiality 

Engagement:

• Coordinates special projects or assignments unique to business unit
• Develops standard and ad-hoc reports; analyzes and summarizes data for management use. 

Driving Results:

• Serves as liaison for addressing customer service inquiries; researches, resolves, and responds to inquiries with minimal guidance.

 

Qualifications:

Education, Certifications/Licenses:

Required:  

• High school diploma or GED

Preferred:  

• Associates degree in Business of Office Administration

 

Related Work Experience:

Required:  

• Minimum 3- 5 years experience supporting a Senior Manager

Applicant may possess a combination of equivalent education and work experience.

 

Specific Skills & Knowledge:

Required:  

• Demonstrated ability to handle information in a sensitive and confidential manner
• Ability to work at all levels in the organization, ability to work independently.  
• Good time management, judgment and discretionary skills.  
• Technical skills:  intermediate proficiency in MS Word, MS Excel, and PeopleSoft Financials.

 

Working Conditions/Physical Requirements: 

• Office environment, keyboarding (80 – 90%)
• On-call (0 – 30%)

 

Disclaimer:  This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.

About Southern Company Gas
Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America’s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com.

Southern Company (NYSE: