Executive Assistant (Part - Time)

Description

Our company is seeking a highly ethical Executive Secretary/Assistant who can provide top-quality administrative support to our senior management team with integrity, confidentiality and credibility. The Executive Secretary/Assistant will be responsible for preparing reports for the managerial and executive staff, and serving as liaison between our organization stakeholders, company management, and staff. The ideal candidate for this role is professional and has 2+ years’ experience working in an administrative role with C-level executives. Qualified applicants should submit their resume as soon as possible.

Job Responsibilities:

• Receive calls from stakeholders and either assist them with their questions, or take a message for the proper party 

• Ensure that all important and essential documents and correspondence to physicians, associates, staff and outside professional consultants is properly prepared for distribution and/or mailing 

• Schedule stakeholder conference calls, video conference sessions and meetings in the company conference room 

• Prioritize daily administrative tasks to ensure that projects are completed on time 

• Submit executives’ time sheets and expenses to payroll each month or on demand 

• Ability to write and orally communicate grammatically and appropriately with excellent editing skills and attention to detail

• Prepare travel arrangements for executives and physicians and organize formal, and professional meetings and events.

• Manage and maintain executives’ daily schedules effectively and efficiently

Requirements

• Associate Degree in Business Administration required (Bachelor’s degree preferred) 

• 2+ years’ executive or managerial administrative experience 

• Strong computer skills and MS Office proficiency 

• Proven ability to take on a variety of different tasks without becoming overwhelmed 

• Professional  appearance, etiquette,  and friendly disposition 

• Experience in preparing professional presentations for c-suite and Board of Directors presentations

• Maintain absolute confidentiality within the limits and in accordance of State and Federal Laws and Reg

Compensation Package

At BASS Medical Group, we understand that a comprehensive, high quality, and affordable health benefits program is now more essential than ever. The overall well-being of our employees is at the forefront of our focus. With this in mind, we offer our eligible employees a generous benefits program.

Health & Welfare Benefits: Medical through Anthem Blue Cross PPO, Low-Cost Dental and Vision, Medical FSA & HSA. 

Retirement Savings & Income Security: Basic Life & AD&D Insurance, Long Term Disability, 401K plan with an employer contribution, Access to Financial Advisors, Identity Theft Program. 

Work/Life Balance Benefits: Paid Time Off and Company Paid holidays, Life Assistance Program, Commuter & Parking Benefits, Secure Travel Services, Healthy Rewards Program, Will Preparation Program, Additional perks to include discounts for Cellular phone and Gym memberships. 

Voluntary Benefits: Optional Life & AD&D Insurance, Aflac Supplemental Insurance, Pet Insurance 

Compensation will be based on experience 

* Employees actual pay rate will depend on a host of factors including, without limitation, job location, specialty, skillset, education, and experience. The pay scale/ranges shown are representative of the pay rates for the job title reflected above, but an employees actual pay rate will be determined on a case-by-case basis.