Administrative & Fiscal Support Specialist (#0097696T)

Posting number: 2026-01673

Department: University of Hawai'i at Manoa - John A. Burns School of Medicine

Division: Associate Dean for Academic Affairs

Job classification: ADMINISTRATIVE SUPPORT

Posting type: Open

Categories: Administrative Assistant

Summary

Title: Admin & Fiscal Support Spec

Position Number: 0097696T

Hiring Unit: C OF HLTH SCI & SW, SCH OF MED, ASSOC DEAN FOR ACAD AFFAIRS

Location: Kaka’ako (Honolulu)

Date Posted: July 30, 2026

Closing Date: August 13, 2026

Band: A

Salary : salary schedules and placement information

Additional Salary Information:PBA, minimum $4627/month

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Funding: Extramural, NTE 09/29/2026

Other Conditions: Start of employment to begin approximately September 2026, or as mutually acceptable, subject to position clearance; annually renewable depending on availability of funding and/or performance.

Duties and Responsibilities 

• *Serves as the Administrative and Fiscal Support Specialist for the Ho'ola UTelehealth Program of the University of Hawaii (UH) John A Burns School of Medicine.

• *Assists program faculty and staff with the review, analysis and preparation of administrative, fiscal and personnel related documents, including but not limited to requisitions, purchase orders, travel requests and other documents.

• *Follows up with program faculty and staff, school fiscal staff, Office of Research Service staff,  subawardee staff, and program funder staff to assure timely completion and approval of administrative, fiscal and personnel documents.

•  *Initiates, prepares, reviews and audits expenditure documents in accordance with established UH/Research Corporation of the University of Hawaii (RCUH)/University of Hawaii Foundation (UHF)/Department of Health (DOH) procedures.

• *Communicates with vendors, obtains quotes, makes travel arrangements, prepares requisitions, follows through on delivery and payment; ensures compliance with UH/RCUH/UHF/DOH policies and procedures while carrying out these tasks.

• *Keeps abreast of changes/updates in applicable administrative policies and procedures.

• *Assists faculty in the preparation and submission of grant applications and manuscripts, as well as

• following grant applications and manuscripts through the approval process.

• *Coordinates regular meetings/conferences by planning, scheduling, preparing agenda among others and effectively communicating with team members.

• *Assists in managing grant funds once awarded; assists faculty in obtaining budget balance information, tracking budget allocations, and preparing progress reports.

• *Sets priorities, identifies problem areas, and makes recommendations to faculty, staff and administrators to resolve problem areas.

• Other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications 

• Possession of a baccalaureate degree in Business Administration, education, health, humanities or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business management or office management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Functional knowledge of principles, practices and techniques in the area of business management or office management demonstrated by knowledge, understanding and ability to apply concepts, terminology.

• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with an organization of higher education.

• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in an organization of higher education.

• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

• Demonstra