Administrative Assistant

Overview

Provides assistance to the Director of Education under limited supervision, coordinates and performs a variety of administrative and operational support duties for the medical Imaging Program, including but not limited to directing calls and routine inquiries, processing of correspondence, forms, reports, budgets, bookkeeping, process forms and information, perform data entry as needed and maintain established spreadsheets, establish and maintain files and records. Prepare, edit, and proofread documents to ensure accuracy. The Administrative Assistant should be a self-motivated individual who is able to process information efficiently and with great attention to detail. He or she must exhibit the highest levels of professionalism and problem solving abilities for routine to complex inquiries or problems. The candidate will be expected to follow and ensure compliance with institutional.

Responsibilities

• Maintain office calendar.
• Interact with students, vendors and visitors.
• File and maintain student files and maintain confidentiality of records of all students, staff and school information.
• Supervise the maintenance of all school files (i.e., ARRT, JRCERT, N.Y. State Department of Health)
• Handle all incoming and outgoing office correspondence. 
• Disburse school mail to staff and coordinate mail.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Maintain academic schedule for School. 
• Respond to questions about the school programs
• Coordinates and schedules appointments, interviews, meetings or events; exercises discretion and judgment to coordinate calendars for multiple individuals.
• Schedule routine appointments, interviews or meetings; exercises some discretion and judgment to best meet needs of department and individuals.
• Establish regular meetings as appropriate with these staff persons to stay abreast and adjust for new or ongoing needs or issues within the department.

Qualifications

Knowledge, skills and abilities:

Computer literate

Good writing, analytical and problem solving skills

Knowledge of filing, record management and general administration

Ability to communicate effectively

Ability to operate standard equipment including but not limited to computers, telephone systems, typewriters, calculators, copiers and facsimile.

Ability to follow oral and written instructions.

 

Minimum Qualifications:

AA degree with at least 3 years experience in general office responsibilities and procedures.

Knowledge of principles of office management and organization.

Ability to work alone or as part of a team.

Maximum Salary

USD $46,349.00/Yr.

Minimum Salary

USD $37,079.00/Yr.