Executive Administrative Coordinator

Description

SANDRA AND LEON LEVINE JCC 

The Sandra and Leon Levine Jewish Community Center is a non-profit, social service agency founded upon Jewish ethics and values. The Center provides and initiates diversified social, educational, recreational and cultural programs within a Jewish setting. The JCC is a partner in serving the community, is affiliated with the JCC Association of North America and a beneficiary agency of the Jewish Federation of Greater Charlotte and United Way.

SUMMARY

The Executive Administrative Coordinator must:

Serve as a key support role, demonstrating skills in leadership, to provide effective management of the office of the CEO.  Possess knowledge of, or willingness to learn, Judaic culture and traditions including, but not limited to, Jewish holidays, rituals and customs; along with the ability to articulate the influences of Judaic culture on our programs to members and staff.

Be sensitive to cultural differences, demonstrate flexibility and enthusiasm in work style, create a positive and harmonious workplace, effectively manage time and responsibilities and understand individual leadership styles and their influence on the well-being of the department staff. Must be able to multi-task and possess strong abilities in conflict resolution and management of challenging personalities

This individual must also be timely, specific & clear with expectations, and hold one-self and others accountable. These qualities are expectations of the position and help the Levine JCC to maintain integrity and build a cohesive team. 

POSITION PURPOSE:

Manage daily communication, as well as assist with workload and project management of CEO and Executive leadership team. Typical responsibilities include, but are not limited to, timeline management, database management, receiving and responding to calls/emails/mail, arranging meetings, creating reports, and tracking metrics.

Typical days needed for this role are Sunday-Thursday. May need flexibility in scheduling including days of the week and hours during the workday.  This position is 35-40 hours weekly, full time benefit eligible.

ESSENTIAL FUNCTIONS: 

Support Chief Executive (CEO), Chief Operations Officer (COO), Chief Impact Officer, Chief Marketing Officer, and the Chief Financial Officer. 

• Executive level administrative support for the CEO and Executive team, including, but not limited to, phone calls, emails, written correspondence and other communication, donor relations and interaction, calendar and appointment management, travel arrangements, purchase orders, and assistance with meetings and presentations.
• Serve as liaison between CEO and C-Suite executives, key internal and external partners, clients, institutions, and other stakeholders; providing exceptional communication and customer service. 
• Administrative support for LJCC Board and Committees, including scheduling meetings, reserving rooms, recording and uploading minutes, preparing meeting materials, meeting setup and break-down.
• Coordinating LJCC staff meetings, including scheduling, reserving rooms, preparing  agendas and recording minutes.
• Overseeing LJCC’s physical space, storage and office equipment to maintain an organized, clean and well-functioning office environment.  This also includes performing general office assistance and administration duties.
• Monitoring office supply inventory and ordering supplies as needed.
• Work with program staff and facilities to manage external programs.
• Oversee, maintain, and become proficient in data entry, organization and functionality of the agency’s databases, which include, but are not limited to CampMinder, Accrisoft/Freedom, and Abila. 
• Complete invoicing, expense reports, reimbursements and travel arrangements. 
• Providing occasional event and program support.
• Perform other duties asassigned. 

Serve as Liaison to Board of Directors

• Oversee board and committee calendars, plan and execute meeting and retreat logistics, manage board communications.
• Record minutes during meetings and distribute them to board members post-meeting. 
• Event plan retreats and dinners. 
• Perform other duties as assigned.

Operations Support 

• Serve as lead office manager 
• Serve as liaison between Foundation for Shalom Park agencies in regard to inter-agency communications and planning.
• Support  the Manager on Duty with communicating the MOD schedule and providing oversight.
• Assist in event planning.
• Perform other duties as assigned.

SKILLS AND QUALIFICATIONS

• Bachelor’s Deg