Executive Assistant

Our Story

Building a new company in the recession of 2007 was no ordinary task. Yet with passion and foresight, we charted our course, helping to transform the way consumers engage with their phones.

Over the last 17 years, InMobi has built a global Advertising Platform that powers our customers’ growth by helping them engage their audiences and drive real connections.

InMobi has also built a second unicorn, Glance, which is advancing digital consumption and creating a new wave of disruption. Present on 400M devices across India, SEA, Japan and the US – Glance is one of the largest content platforms globally with~200M daily active users.

Overview

We provide a unique opportunity to create immediate impact across our company and product offerings. Your work will be mission-critical for InMobi, directly contributing to optimized tech operations while collaborating with exceptional talent in our ambitious peer groups.

InMobi stands as a global leader in the mobile advertising landscape, recognized for our innovative approach and technological excellence. To fuel our continued growth and market success, we're seeking a dynamic Executive Assistant to provide critical support to our Chief Business Officer and select members of our executive leadership team. In this role, you'll help maintain a corporate environment that's productive, vibrant, and positioned for excellence.

The responsibilities of this position are broad and dynamic—essentially whatever it takes to remove distractions and keep our CBO and executives focused on scaling the business. Our ideal candidate derives joy from enabling others, takes pride in the little details that define the difference between good and great, is always eager to lend a helping hand, and is not afraid to roll up their sleeves and lead by example.

*This role is in-person and onsite in our San Mateo, CA office and is not open to remote locations.

The Impact You'll Make

• Provide primary support to the Chief Business Officer while also assisting 2 additional senior leaders
• Provide intermittent support to the leadership team for external events, conferences, and client gatherings
• Manage administrative needs across multiple executives, including calendar coordination, meeting preparation, and travel arrangements
• Represent the Executive Office with professionalism while interacting with the Board, customers, employees, and management
• Manage complex calendars across departments and locations without being a "gatekeeper"
• Coordinate meetings, ensuring executives arrive on time and prepared
• Plan and coordinate complex travel logistics with attention to detail
• Organize expense reports, anticipate executive needs, and ensure work-life balance
• Partner with HR for senior employee onboarding and with other departments for events and activities
• Track key deliverables and improve administrative processes as the company scales
• Help build a vibrant, open corporate culture

The Experience We Need

• A Bachelor's degree or equivalent work experience
• 15+ years as a seasoned executive assistant with business savvy, sound judgment, attention to detail, creative skills, and ability to connect initiatives while prioritizing in fast-paced technology companies
• Flexibility with schedule and comfort handling last-minute requests
• High EQ, professional presence, maturity, dependability, empathy, and understanding of globally distributed organizations; ability to establish credibility with diverse stakeholders and resolve complex situations without knowing the total picture
• Highest degree of confidentiality and discretion with sensitive information; tact and diplomacy in a highly visible position, interacting with all levels internally and externally
• Unflappable demeanor that brings a sense of calm to any situation while thriving in InMobi's fluid, ever-changing environment
• Exceptional self-sufficiency to intuitively find solutions without direction; prioritizing urgent matters and preparing meticulously for interactions with global stakeholders across diverse cultures and time zones
• Integrity, desire to empower, work ethic, organization, punctuality, accountability, and continuous improvement
• Strong analytical, critical thinking, problem-solving, judgment, negotiating, and decision-making skills
• Proficiency with technology and the ability to quickly learn new applications
• Thorough understanding of international travel logistics and event organization
• Excellent written and oral communication with strong interpersonal skills to handle multiple responsibilities simultaneously
• Results-oriented, extreme