Sr Administrative Assistant

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.  

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Job Description

Under general supervision (but works independently most of the time) responsible for providing administrative services to support to senior management/executives.

Major Duties:

• Manages complex daily calendar management including meetings, appointments, conferences and outside engagements, including engagements with external regulatory agencies 
• Coordinates travel arrangements for domestic and international travel and prepares travel itineraries
• Monitors e-mails, screens telephone calls and visitors and provides general assistance
• Prepares internal and external correspondences, reports and presentations. Maintains confidentiality of correspondence records, presentations and reports in a filing system
• Communicates and acts as a liaison between the external or internal executives, managers, clients, and regulatory agencies in coordinating meetings, responding to inquiries and/or special requests
• Handles finance and expense management for the senior management/ executive such as invoices, expense processing, etc.
• May transcribe notes for senior management/executives
• May have direct interaction with committees and/or Senior Management/Executives
• Prioritizes and handles multiple projects with accuracy
• Delivers a work product that requires less revision
• Able to facilitate discussions and reach decisions

The successful candidate will benefit from having:

• The ability to work in a professional environment and handle sensitive and confidential information, demonstrate an elevated level of professionalism and maintain confidentiality.
• Excellent written and verbal communication skills, and a track record of providing exceptional customer service.
• The ability to multitask, manage time wisely, and manage competing priorities.
• Ability to build relationships that will enable the ability to connect partners and accomplish objectives.
• Outstanding attention to detail and organizational skills is critical.
• The ability to learn quickly and demonstrate strong problem-solving skills.
• A positive, team-player attitude.
• Advanced technical skills, including Microsoft Office skills, such as Outlook, Teams, PowerPoint, and Excel.
• Willingness to provide remote support to certain leaders located in the U.K. / Ireland.

Experience :      

• A College or University degree and/or relevant administrative support experience is preferred.
• Prior experience supporting at the executive level is required

Salary Range:

$52,800 - 79,200 USD

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Working with Us: 

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater 

Reasonable accommodation

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