Graduate Studies Administrative Analyst/Specialist

Graduate Studies Administrative Analyst/Specialist

Department of Graduate Studies

Job #546578

Close Date: Thursday, July 24, 2025

(Internal Only)

 

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

 

(Job #546578) Administrative Analyst/Specialist I-E, Graduate Studies AA/S, Salary Range: $4,598 - $8,318;  Hiring Range: $4,598 - $4,828. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in Graduate Studies. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Please note that this is an internal recruitment open only to active, stateside, Cal Poly Humboldt Employees.

 

Position Summary:

Under the lead direction of the Dean of Graduate Studies, the Administrative Analyst/Specialist acts as the official liaison between the Graduate Studies Office, Graduate Programs, and Graduate Council on matters related to the oversight of graduate students and relations that govern graduate education. This position also coordinates graduate initiatives and projects with a specific focus in areas of recruitment, enrollment, curriculum, and student success that align with the Cal Poly Humboldt Graduate Studies’ Strategic Plan 2024-2030.

This Administrative Analyst/Specialist is responsible for the full scope of project activities including initiation, execution, coordination, implementation and evaluation. The objective in all interactions is to respond with appropriate actions that will resolve issues and establish cordial relationships with those that contact Graduate Studies. In collaboration with the Graduate Dean, this position identifies opportunities to strategize on solutions to improve and adopt more efficient systems and policies that better serve graduate students. The Graduate Studies Administrative Analyst/Specialist serves as the primary point of contact for a diverse population of graduate students from the beginning of their graduate experience through completion of their degree.

 

Key Responsibilities:

Graduate Program Oversight and Analyses – 60%

• Review and evaluate graduate student requirements of Title V, graduate student and program policies and graduate degree programs (e.g. enforcing Chancellor’s Office compliance of Human subjects and IACUC) and CSU system requirements.
• Evaluate, interpret, and apply a wide range of policies and procedures related to graduate programs to ensure compliance of the meaning, quality and integrity of CPH graduate degrees.
• Participate, manage, and oversee working groups on various graduate program projects (e.g. meeting Graduate Council subcommittee).
• Understands, explains and reviews a variety of university discrepancies between CPH policies and graduate students to create a sense of community and teamwork.
• Work directly with graduate departments, the Office of the Registrar, Enrollment Management, Digital Commons, CEEGE, Financial Aid and the CSU Chancellor’s Office and other campus colleagues to ensure service to students is highly effective.
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