Administrative Support - PrEPping the Bay Program (Temporary/Part-Time)

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $1,840.00 per month to $2,274.50 per month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Classification

Administrative Support Assistant II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

This is a grant funded, temporary and part-time (20 hours per week) position through June 30, 2025 with the possibility of reappointment. 

The purpose of the PrEPping the Bay Program (PTB) within the Student Health and Counseling Services (SHCS) is to support PrEP navigation services for Cal State East Bay students with the goal of increasing PrEP and PEP initiation and retention amongst students with perceived increased risk for HIV infection. In doing so, this position will assist in the students' optimal state of overall health to support them in achieving their academic and career goals. Under the general supervision of the Director of Student Health Services and the Nurse Lead or other designee, the Administrative Support Assistant performs administrative support duties including but not limited to personnel, payroll, accounting, and procurement processes, electronic health records maintenance, and various other duties to assist with the needs of the PrEPping the Bay program and Student Health and Counseling Services.

Responsibilities

Accounting and Procurement Support:

Work within the University, California Department of Public Health (CDPH) (specifically PPIR grant), Office of Research and Sponsored Programs (ORSP), and Student Health & Counseling Services guidelines to facilitate placement, tracking, and payment of ordered supplies and services. Components of this function include but are not limited to:

• Process appropriate submission of documents for the purchase of supplies and services, using various University processes such as Purchase Order, Reprographics, Travel Reimbursements, Procurement Credit Card, etc. 
• Work with vendors to obtain current pricing, item description, etc. 
• Collaborate with the University’s Accounting, Procurement and Receiving Departments, and ORSP to facilitate timely and accurate processing of supplies and services. 
• Follow up and resolve any outstanding accounting, payroll, personnel, and procurement issues. 
• Maintain current inventory and awareness of all equipment purchased under PPIR grant. 
• Prepare documents/reports as needed for reimbursement from PrEP-AP or ADAP programs as necessary. 
• Verify and deposit daily SHCS augmented fees for services rendered, as needed.
• Process and log invoices for signature approval and payment, as needed.
• Prepare and follow through on work orders and service tickets. 
• Scan all accounting and procurement documents onto the department’s shared drive. 

Personnel and Payroll Support:

Works within University and Student Health & Counseling Services policies and procedures to maintain and track the personnel and time activities of the PTB employees, including student employees. Components of this function include but are not limited to:

• Prepare and maintain attendance and payroll documents on all SH&CS rostered and non-r