Office Assistant

Overview

The S.J. & Jessie E. Quinney College of Agriculture and Natural Resources (QANR) at Utah State University seeks a highly organized, proactive, and detail-oriented part-time hourly Office Assistant to support administrative and student services in the Dean’s Office. This position will assist with travel and procurement processing, front office reception, ordering supplies, scheduling meetings and administrative support. The successful candidate will be a collaborative team member with the ability to manage multiple tasks, and a professional demeanor as a key point of contact for the QANR faculty, staff, students, and external stakeholders.

 

The Office Assistant plays a vital role in shaping the day-to-day efficiency and public-facing presence of the Dean’s Office and is expected to demonstrate initiative, teamwork, and attention to detail in all responsibilities.

Responsibilities

• Provide administrative support to the Dean’s Assistant, Associate Director of the Utah Agriculture Experiment Station, and Associate Deans.
• Serve as a primary point of contact for the Administrative Team by welcoming guests, answering phone calls, directing inquiries, and coordinating overall front desk operations.
• Assisting with front desk support for the Student Services team by greeting and assisting students, completing appointment check-ins, and supporting occasional event preparation. 
• Coordinate travel arrangements and process travel authorizations and reimbursements in ServiceNow, ensuring compliance with university policies.
• Manage procurement activities including submitting and tracking purchase requisitions, standing purchase orders, and vendor payments through EZ-Buy and PaymentWorks.
• Maintain accurate financial records, oversee P-card documentation, and assist with year-end fiscal procedures.
• Monitor usage of the Dean’s vehicle and ensure adherence to university guidelines.
• Oversee operations of the mailroom and supply room, including inventory management, mail sorting, and maintenance of office equipment such as copiers.

Qualifications

Minimum Qualifications:

• High School diploma/GED or aptitude is required
• Proficiency in Microsoft Office and ability to learn university systems (e.g., Banner, EZ-Buy, ServiceNow)

Preferred Qualifications:

• Experience in higher education or public institution settings
• Familiarity with USU policies, systems, and event planning processes

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills
• Ability to maintain confidentiality and professionalism in a fast-paced environment

Required Documents

Along with the online application, please attach:

Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $17 per hour

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

 

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

 

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

 

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire